Search button will not search on the subform

Anonymous
2015-09-28T14:06:18+00:00

I am just learning Access but have a fair knowledge of the basics so far. I had a table with all of my info I wanted to track and I had a form with a search button that would search everything. I watched the MS videos on database design and discovered that the best design was to take my one table and create 2 linked tables according to the video. I did this so that I did not have repeated customer data since some customers have adopted more than one dog from us. My database is very small, about 2MB. I  put 9 fields in my customer Table and 10 fields into my Dogs Table. I created a split form and added a search button to the Customers part (main form) but now when I search it only searches the main part of the form and not my Dogs sub form. Can someone please enlighten me as to how to make the search button search both forms? Everything is linked and works correctly otherwise, I just can't get it to search the sub form.

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ScottGem 68,840 Reputation points Volunteer Moderator
2015-09-29T16:29:34+00:00

Lets leave off the New dog name for the moment. It adds a level of complexity you don't need right now.

The Rowsource you show doesn't include the customer name. Lets go back to here:

RowSource: SELECT CustomersT.[Customer ID], DogsT.Dogs Name], Lastname & ", " & Firstname AS CustName 

FROM CustomersT INNER JOIN DogsT ON CustomersT.[Customer ID] = DogsT.[Customer IDFK];

ORDER BY [Dogs Name];

Bound Column: 1

Column Count: 3

Column Widths: 0";1.5";2"

Nothing is going to happen when you select a row in the combobox because you didn't do the last part. 

From my previous note:

In the After Update event of this combo I would use code like:

Me.Filter = "[Customer ID] = " & Me.cboSelectDog

DoCmd.runCommand acCMDApplyfilterSort

By the way its not a good idea to use spaces in object names. This will come back to haunt you.

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ScottGem 68,840 Reputation points Volunteer Moderator
2015-09-28T19:45:53+00:00

This part here is in my customers table   "For the third column enter: CustName: Lastname & ", " & Firstname."  So do I have to link that table using my customer ID and Customer IDFK fields from these 2 tables?

I put the Customer IDFK in this query because it is a part of the dogs table. I also used dogs name and dogs new name fields from Dogs Table.

I tried what I said above but the drop down box just lists the ID numbers, not sure if it is customers or dogs, running short on time for now

I truly appreciate you taking the time to help me on this issue!!

You are correct, I forgot about that. Here are the instructions I posted previously:

RowSource: SELECT CustomerID, Dogname, Lastname & ", " & Firstname AS CustName 

                    INNER JOIN ON Dogs.CustomerID = Customer.CustomerID

                    FROM Dogs, Customer

                    ORDER BY Dogname;

Bound Column: 1

Column Count: 3

Column Widths: 0";1.5";2"

As I said before. When you click the ellipses next to the RowSource it should open Query Design mode. You need to add both tables and join the CustomerID PK to the CustomerID FK. Then add the CustomerID and Dogname fields. then create the third column as noted. If you then switch to SQL view it should look like the SQL statement above.

The reason why its only listing the IDs is because you didn't adjust the Column count and Columns Width properties as shown. The first 2 properties are on the data tab, the other 2 are on the Format tab.

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  1. ScottGem 68,840 Reputation points Volunteer Moderator
    2015-11-05T17:03:27+00:00

    I forgot to add a PersonType lookup. the options would be donor, adoptor or whatever else you need. Yes I left out the Notes because I wasn't sure what Notes you might require. I would assume Notes on the Adoption not necessarily the person. But you can add one if you feel its necessary.

    The thing you are primarily tracking is adoptions. Feeding the adoptions is the person adopting and the pet being adopted. So those are your three main tables.

    Even more reason to keep the microchip data in a separate table and just have the PetID as a foreign key.

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  2. Anonymous
    2015-11-06T12:39:23+00:00

    Will I be able after all of this is done to import the data or am I going to be doing a lot of data entry or should I just create a duplicate DB and rearrange it to meet your suggested format? A duplicate, since I do not wish to chance destroying my original work by accident.

    This question remains, what is the best way to proceed here?

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  3. ScottGem 68,840 Reputation points Volunteer Moderator
    2015-11-06T14:51:03+00:00

    Once you have a properly designed table structure, you will then be able to create processes that will import the data into those tables. The general process is to link to the external data and then run a series of append queries to get the data into the properly designed tables. This can all be automated.

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