Checking style in proofing in Word 2016

Anonymous
2015-09-25T02:30:46+00:00

What happened to being able to check style in Word 2016 when proofing (number of spaces after a sentence, contractions, hyphenated words, etc.)??

Microsoft 365 and Office | Word | For home | Windows

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Anonymous
2017-03-15T13:09:13+00:00

Those Style Options in Editor which were also part of earlier Office versions (e.g. Passive Voice) are now available for Office 2016 Click-to-Run perpetual users in Office build 16.0.7870.2020 and newer builds. New Grammar and Style options and other ongoing enhancements to the experience, will continue to be exclusively offered through an Office 365 subscription. 

The "Grammar & More" Writing Style is not available in the drop down yet. To enable the Style Options in Word, go to File -> Options -> Proofing and click on the "Settings…" button next to the Writing Style drop down "Grammar". The Grammar Settings window will pop up where you can customize the checks. You will first see the available Grammar Options and when you scroll down, you will see the Style Options starting with Options for "Clarity & Conciseness".

Just check the checkbox next to the Options you'd like to enable.

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Anonymous
2016-10-05T10:36:32+00:00

Hi

I can finally announce that the update is now available to all Office for Windows subscription users.

Apologies for the delay. The monthly updates always contain several new features or improvements and delays can unfortunately occur for many different reasons.

The English Style options are now available to all Windows Word and Outlook subscription users with Office build 16.0.7369.2024 or newer.

Office for Mac subscription Insiders Fast users are scheduled to receive the update with build 15.28.0.161004 or newer.

We appreciate your feedback. Please let us know if you see false flags (= incorrect flags/unexpected flags), missed flags or incorrect suggestions.

The Writing Style “Grammar & more” is now on by default. All Grammar Options and the two new Options “Wordiness” and “Nominalizations” are enabled. If you like to enable more Style Options, follow these steps:

In Word 2016:

  1. Go to "File" -> "Options" -> "Proofing"
  2. If the Writing Style is not "Grammar & more", please change to "Grammar & more" using the drop down.
  3. Click on “Settings”

  1. Only two Options ("Wordiness, Nominalizations") are enabled by default. You can enable more Options by ticking the checkbox next to them:

 

To enable the feature in Outlook, please do the following:

In Outlook 2016:

  1. From a popped-out mail window, go to "File" -> "Options" -> "Mail". (Don't do this from the main Outlook window.)
  2. Click on "Spelling and Autocorrect…" in the section "Compose messages". You'll be taken to the "Proofing" tab of the "Editor Options" dialog.
  3. If the Writing Style is not "Grammar & more", please change to "Grammar & more" using the drop down.
  4. Check the checkbox next to "Mark grammar errors as you type" in the "When correcting spelling in Outlook" section.

  1. To enable more Style Options, please follow steps 3.) and 4.) described for Word above.

We've also included many bug fixes in this update.

We're working on improving the Grammar Checker further and will release more Options in the coming months.

Thanks, Nicole

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  1. Anonymous
    2016-03-06T06:15:04+00:00

    "Removed to improve them"?  How stupid do you think we are to believe that a tool needs to be removed to be improved, especially by a company such as MS?!?  We didn't lose our toolbar while MS made changes.  Please!!  You insult us!!

    Robert, think of it this way. Probably 3 years ago a group at MS decided to replace the whole grammar checking tool with something "better".  Maybe they decided to replace it because it was provided by a an external company who wanted to charge "too much" for the upgraded version.  So then, just like doing a home upgrade they went in and "ripped out" the code that existed in 2013.  Out, gone, just like a gaping hole in your house when the contractor guts the bathroom during a renovation.  This was done years ago.  Then they started rebuilding the tool but they apparently ran into problems so it was not ready for the beta test, then it was not ready for the release in September.

    Think about this.  You try to write the logic for even just one grammar rule.  You have to find words, actually classes of words in specific combinations.  For example, if you see the word "and" in a sentence, look for a comma between the word 'and' and the previous word (or look for missing coma), then look for comma and word before that.  When you translate that babble into program logic, mostly "IF" / "AND" / "OR" logic, with lots of execptions.  The code has to be efficient, REALLY FAST, because each of 50 or more rules have to be applied to EVERY SENTENCE and PARAGRAPH in a way that does not slow down typing response. 

    Saying, "It ain't simple!" is a massive understatement of the effort required.

    On the other hand, I wonder if it would not be better if they did a rolling implementation.  Figure out a rule (or 3 or 5 or 10) and roll it out in a monthly Windows update.  Go back to work. Add a few more rules to the existing set, roll them out. At least that way people get to see slow but steady progress from month to month.

    That way real world users can focus on just a few newly implemented rules. If they see issues it is easier to report the error in one rule than in a dozen.  And errors in newly implemented rules would be easier to spot.

    And since no one has done the comparison in options graphically, where is what the Word 2010 Grammar Settings looked like:

    ![](http://fud.community.services.support.microsoft.com/Fud/FileDownloadHandler.ashx?fid=1c5a3f7f-e73d-491a-ae57-b9ca8a0449df)

    And here is the same dialog in 2016:

    ![](http://fud.community.services.support.microsoft.com/Fud/FileDownloadHandler.ashx?fid=3e6280df-df88-426c-a9b7-f48fe69cc010)

    Quite the difference ...


    <EDIT>

    .

    Jay Freedman  posted a link to this KB article 

    https://support.office.com/en-us/article/Select-grammar-and-writing-style-options-ecd60e9f-6b2e-4070-b30c-42efa6cff55a

    The article explains that each of the check boxes in the 2016 grammar dialog actually controls one or more rules, for a total of 24 rules.

    I hope one of the fixes MS implements is to make this clear in the dialog, ie add the rule descriptions under each check box

    OR

    better yet, give each rule it's own check box.

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  2. Anonymous
    2016-03-06T06:58:29+00:00

    One more thing. As a partial work around, you may want to check out this free download ebook:

    Computer Tools for Editors (and Proofreaders)

    by Paul Beverley, LCGI

    Formerly “Macros for Writers, Editors and Proofreaders”

    http://www.archivepub.co.uk/book.html

    Version 17.02.2016

    It is a collection of hundreds of macros created by that author for use while he is proofreading and editing books (that is his profession).  You may find some macros that will help replace at least some of the missing grammar checking. 

    The macro code section of the book alone is over 600 pages long.

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  3. Anonymous
    2016-03-06T17:00:30+00:00

    Nicole [MSFT], et.al,

    The original question was posted in October of 2015. Can you provide an update on status on this fix?

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