Checking style in proofing in Word 2016

Okay, a few months has gone by and still no "Grammar and Style" option. This also means I am unable to specify the type of document I am producing; for me it is a dissertation proposal and must be formal. PLEASE restore some functionality access! I can only imagine how many important documents count on this feature! I am ready NOW! If you are going to update and revise functionality, may I suggest you keep the older version in place while you work it out?  Is that not what patch updates are for? Hurry!

As with other MS365 users, the only version available is the one provided.

M

I rest my case.

I found this macro. It does more than what you are looking for, so you probably should strip out the "extra stuff".

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EmailClean Macro

I posted the following macro a long time ago.  It will reformat selected text by changing a paragraph mark into a space, changing 2 or more paragraphs to 1, changing 2 or more line breaks to 1, & putting 2 spaces between all sentences.  It also removes white space at the beginning & end (& middle) of each sentence. You can modify it to put only one space betweeen sentences.  Anything that starts with a ' is a comment & you can delete it, if you want.

Note: Do not use the macro on other macros (as it gets rid of the paragraph marks).  Just copy & paste the macro into a global template.  I've placed it on a menu so that I can call it just by typing Alt, M, E.

Sub EmailClean()

'

' EmailClean Macro

' operates on selected text

' Macro created 6/12/01 by Phil Rabichow

'

    Application.ScreenUpdating = False

    Selection.Range.Style = ActiveDocument.Styles(wdStyleNormal)

    Selection.Find.ClearFormatting

    Selection.Find.Replacement.ClearFormatting

' Replace line break with paragraph mark

    With Selection.Find

        .Text = "^l"

        .Replacement.Text = "^p"

        .Forward = True

        .Wrap = wdFindStop

        .Format = False

        .MatchCase = False

        .MatchWholeWord = False

        .MatchAllWordForms = False

        .MatchSoundsLike = False

        .MatchWildcards = False

    End With

Selection.Find.Execute Replace:=wdReplaceAll

' Remove white space at the beginning of lines

    With Selection.Find

        .Text = "^p^w"

        .Replacement.Text = "^p"

    End With

Selection.Find.Execute Replace:=wdReplaceAll

' Remove spaces before paragraph marks

    With Selection.Find

        .Text = " {1,}^013"

        .Replacement.Text = "^p"

        .MatchWildcards = True

    End With

Selection.Find.Execute Replace:=wdReplaceAll

' This prevents extra paragraph marks at the end of the selection

    Selection.MoveLeft Unit:=wdCharacter, Count:=1, Extend:=wdExtend

' Removes spaces in first line

    With Selection.Find

        .Text = " {3,}"

        .Replacement.Text = ""

    End With

Selection.Find.Execute Replace:=wdReplaceAll

' Replace end of line paragraph marks with a space

    With Selection.Find

        .Text = "^p^p"

        .Replacement.Text = "%$%"

        .MatchWildcards = False

    End With

Selection.Find.Execute Replace:=wdReplaceAll

' Since this causes 3 paragraph marks to have a space,

    With Selection.Find

        .Text = "^p"

        .Replacement.Text = " "

    End With

Selection.Find.Execute Replace:=wdReplaceAll

    With Selection.Find

        .Text = "%$%"

        .Replacement.Text = "^p"

    End With

Selection.Find.Execute Replace:=wdReplaceAll

' we added this to remove the space paragraph

    With Selection.Find

        .Text = "^p "

        .Replacement.Text = "^p"

    End With

Selection.Find.Execute Replace:=wdReplaceAll

' This puts 2 spaces between sentences

    With Selection.Find

        .Text = ". {1,}"

        .Replacement.Text = ".  "

        .MatchWildcards = True

    End With

Selection.Find.Execute Replace:=wdReplaceAll

    Selection.Find.ClearFormatting

    Selection.Find.Replacement.ClearFormatting

    With Selection.Find

        .Text = "? {1,}"

        .Replacement.Text = "?  "

    End With

    Selection.Find.Execute Replace:=wdReplaceAll

    With Selection.Find

        .Text = "! {1,}"

        .Replacement.Text = "!  "

    End With

Selection.Find.Execute Replace:=wdReplaceAll

' we'll see how it works without this

'    Selection.Find.ClearFormatting

'    Selection.Find.Replacement.ClearFormatting

'    With Selection.Find

'        .Text = "^w^p"

'        .Replacement.Text = "^p"

'        .MatchWildcards = False

'    End With

'Selection.Find.Execute Replace:=wdReplaceAll

'    Selection.Find.ClearFormatting

'    Selection.Find.Replacement.ClearFormatting

    With Selection.Find

        .Text = "^p"

        .Replacement.Text = "^p^p"

        .MatchWildcards = False

    End With

Selection.Find.Execute Replace:=wdReplaceAll

'    With Selection.Find

'        .Text = " {1,}^013"

'        .Replacement.Text = "^p"

'        .MatchWildcards = True

'    End With

'Selection.Find.Execute Replace:=wdReplaceAll

    Selection.MoveRight Unit:=wdCharacter, Count:=1, Extend:=wdMove

    Application.ScreenUpdating = True

End Sub

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