Access 2013 One record from many with same key

but as far as from where from and to, yes - we need to talk

From... I have an excel of course you know... in fact all 28

No. I don't know. You have not answered my questions and I cannot see your spreadsheet.

I have tables in Access of all 28

I did not suggest that and it is not needed, though if you have copied the data into Access it can certainly be used to fill your normalized tables.

I have tables I've created with your help

Now, as far as appending a Query - an explanation would help.

I was talking about a particular type of query - an APPEND QUERY, which takes data from one place (your spreadsheet or a part of it, or from your 28 Visits tables) and appends (copies new records into the target table)  the data in that source into the new Visits table. If (as repeatedly requested) you show us the current structure (tablenames, fieldnames, spreadsheet screen image) of your data we'll be able to help you create such a query.

John,

First off let me apologize for not revealing specifics; I'm doing this work for a third party and I don't want to reveal more than necessary when it comes to actual data. However, I think I have things set properly and in such a way that I can share what I have, so that I can complete this task.

Background: I worked with ACCESS decades ago, but I don't think I ever mastered the outcome.

I have

28 Visit tables

With the following fields:

FacilityID, PersonID(Key), PersonName, Visits

1 Facility table

With the following fields

FacilityID (Key), Facility, Address, City, State, Zip

1 Person table

With the following fields

PersonID, PersonName

I presume this is enough to create a report that is functional with each person and the number of visits to each facility (which I will want to sum for each person)

I hope this is good and valid for our purposes

Have you tried reading what John and others have been trying to tell you? YOU SHOULD NOT have 28 Visit tables. You have not explained what the difference is between these tables. But I see no reason for 28 of them.

You can create a dummy of your spreadsheet showing the actual column headings, but with dummy data. We NEED to see what this looks like to be able to give meaningful help.

If you really want our help, then help us help you.

Your design still has a lot of redundancy. In the 14th Visit table are all the FacilityID's equal to 14? Or how were you intending to relate the Facility table to visits?

You have the PersonName in the Person table - that's good, that's where it should be; but you ALSO have a PersonName in the Visit table. That's redundant and an invitation for trouble; with this design it would be quite possible to have the Person table contain PersonID 123, "Dave Robertson" and one of the Visits table contain PersonID 123, "Laura Buckram". 

However... before we get your tables properly normalized... is this going to be a database used in an ongoing manner, with more persons, visits and facilities? Or is this a "one shot" problem, just trying to get this desired report out for this specific set of data?

I'm running into a "Duplicate output Destination in FacilityID" error as I attempt to append two or more files to the Visit table.

I think the Keys are causing conflict (obviously, I lack a basic understanding that I hope to learn here)

I neglected to mention the Visit table is also created as you can see below.

28 (differently named) Visit tables,

With the following fields:

FacilityID, PersonID(Key), PersonName, Visits

1 Facility table

With the following fields

FacilityID (Key), Facility, Address, City, State, Zip

1 Person table

With the following fields

PersonID, PersonName

1 Visit table

With the following fields

VisitID (Key), FacilityID, PersonID, PersonName, Visits