Using a combobox to check if record exist then populate form

Anonymous
2014-09-10T22:04:07+00:00

So I have posted my question to several forums and have had some good response but no resolution. I am quite new to Access 2010 and VBA. So here is my issue. I have built a Navigation Page with several forms(bound) so my users can enter data and saved to a table. What I have is a room delay form to capture information for a  medical procedure and to document when a delay occurs. My TABLE is tblDelay and my form is FormDelay.

On occasion my users will enter some information and save and close the form. Then will need to edit the record. I have attempted to create a Assession Num Search in the form header based on someone's recommendation using this code:

Private Sub cboAssessionSearch_AfterUpdate()

Const MESSAGETEXT = "This Assession Number already exists."

 If Not IsNull(DLookup("AssessionNumber", "tblDelay", "AssessionNumber=" & Me.AssessionNumber)) Then

 MsgBox MESSAGETEXT, vbExclamation, "Invalid Operation"

 'code to filter form for the existing record

 Me.Filter = "AssessionNumber=" & Me.AssessionNumber

 Me.FilterOn = True

 Else

 'code to move to new record row

 DoCmd.GoToRecord , , acNewRec

 End If

End Sub

I can find the populated Assession Numbers in the combobox but I need to have certain criteria. If the assession number exists the populate the form with the record fields so an edit can be made and an update to the record made in the table. If the Assession Number does not exist leave the form blank so a new record can be entered. Nothing happens when I select a Assession Number and hit enter. No error message indication record exists or not.

I have built several buttons (Add, Edit, Delate, Clear, and Close) in the header. If a assession Numbers need edited and updated then repopulate the form with the appropriate record found using the Assession Num Search combobox, If no record found, the enter new information.

Table Field Names

dept, Rm_Num, MRN, AssessionNumber, CaseNumber (Not inclusive of all fields, If I can get these filed to populate I can get the rest)

Form Names

cboDept, cboRmNum, txtMRN, txtAssessionNumber, txtCaseNumber (Not inclusive of all boxes)

Bound Form to table

Any help finding resolution would be of GREAT HELP!!! 

Thank you in advance,

Kerry

Microsoft 365 and Office | Access | For home | Windows

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  1. Anonymous
    2014-09-18T15:30:53+00:00

    While I can open your front end file in Access 2007, there are features in your form which prevent me from opening it, and the back-end file appears to be in a later format, so I can't open that at all.

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  2. Anonymous
    2014-09-17T23:20:35+00:00

    Ken,

    I have uploaded the database front and backend to my OneDrive. I removed all sensitive data. This was my first use of this file sharing site. Hope it works.

    https://onedrive.live.com/redir?resid=EE5D341CCB08B8ED%21448

    Thanks for your help.

    Kerry

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  3. Anonymous
    2014-09-17T21:57:23+00:00

    Assuming the control's RecordSource is:

    SELECT ID, AssessionNumber, 1 As SortColumn

    FROM tblDelay

    UNION

    SELECT 0, "<New Record>", 0

    FROM tblDelay

    ORDER BY SortColumn, AssessionNumber;

    at first sight I see nothing which would cause the behaviour you are experiencing.  If you can post a copy of the file, converted down to Access 2007 format, and stripped of all sensitive data, to OneDrive or a similar file-sharing site, then I can attempt to debug it.

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  4. Anonymous
    2014-09-17T18:34:13+00:00

    Thank you for the reply, I double checked these properties and the are as you requested.

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  5. Anonymous
    2014-09-17T17:05:46+00:00

    Are you sure you have the combo box's other properties correct?

    BoundColumn:    1

    ColumnCount:     2

    ColumnWidths:    0cm

    If your units of measurement are imperial rather than metric Access will automatically convert the unit of the last one to inches.  The important thing is that the dimension is zero to hide the first column.

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