Suppress numbering on level 1 (chapter) heading but make it feed into level 2 heading style

Anonymous
2012-09-03T17:10:12+00:00

Hi,

A friend of mine is writing a thesis using Microsoft Word 2010. He would like to have his heading styles look like this:

Heading1 (This will be his chapter heading. If it was displaying a number it would be 1)

1.1 Heading 2

1.1.1 Heading 3

So any formatted text would look like this:

First chapter heading

he wants to format this with the Heading1 multilevel style without showing the numbers

1.1 First heading within this chapter

he wants to format this with the Heading2 mutlilevel style and inherit the chapter number from the chapter he's writing in (although he doesn't want to display the number on the chapter's title)

1.2 Second heading within this chapter

again he wants to format this with the Heading2 mutlilevel style and inherit the chapter number from the chapter he's writing in (although he doesn't want to display the number on the chapter's title)

1.2.1 A sub heading within section 1.2

this would be formatted using the Heading3 mutlilevel style and should inherit the chapter number from the Heading1 multilevel style (which wouldn't be displaying the chapter number), and the Heading2 level number (in this case 2)

Second chapter heading

2.1 First heading within this chapter

2.2 Second heading within this chapter

2.2.1 A sub heading within section 2.2

and so on...

He has created a new multilevel list style that shoes no number for Heading1, then starts with Heading2. When formatting the Heading2 multilevel it was not possible to choose the Level1 number format to display in the Level2 style - and understandably so. He would then like to include the chapter numbers when captioning his figures and therefore his table of figures. If he wanted to show the number on his heading1 style multi-level, then this would be easy. However, he wants to suppress the number from appearing on his Heading 1 mutilevel lists; but display in sequence from thereafter.

As you can probably guess from this, his problem arises when including the chapter number in his captions doesn't work properly. Because he has chosen not to display a number on Heading1, Word is picking his chapters up at the Heading2 style.

Can anyone offer any suggestions please? I've tried everything I can think of. Maybe I've missed something. Maybe he has to include the numbering on his chapter headings (Heading 1 multilevel style, currently not displaying a number) in order for these to pick up properly.

I hope I've given you enough information and I've explained what he wants to do. If not, please don't hesitate to ask.

Many thanks

Karen

Microsoft 365 and Office | Word | For home | Windows

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Stefan Blom 353K Reputation points MVP Volunteer Moderator
2012-09-03T22:52:09+00:00

The easiest way is to click the number for a Heading 1 paragraph (you'll see that Word select the number for all Heading 1 paragraphs in the document) and then apply hidden formatting, for example by pressing Ctrl+Shift+H.

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Answer accepted by question author
Stefan Blom 353K Reputation points MVP Volunteer Moderator
2012-09-05T08:33:57+00:00

Instead of outdenting level 1/Heading 1, you can change what Word adds after the now hidden number. By default, Word uses a tab, but you should change it to nothing at all. Place the insertion point in the first Heading 1 paragraph of the document. Click Home tab | Multilevel List | Define New Multilevel List. Click More (if necessary) to all options of the dialog box. In the "Follow number with" box, choose "Nothing." Click OK.

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  1. Stefan Blom 353K Reputation points MVP Volunteer Moderator
    2016-04-13T18:34:06+00:00

    Click in the first Heading 1 paragraph of the document. Click Home tab | Multilevel List | Define New Multilevel List. Click level 2. Clear the contents of the "Enter formatting for number" box and recreate it as follows: Use "Include level number from" to add the numbering from level 1. Use "Number style for this level" to add the number format for level 2. Add the period manually between the two.

    Click the More button, if necessary, to expand the dialog box and verify that Heading 1 is associated with level 1, that Heading 2 is associated with level 2, etc.

    Modify other number levels, if you want to. When you are done, click OK.

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  2. Anonymous
    2016-04-13T14:55:32+00:00

    Hi Stefen,

    Thank you for your help, it solved a lot of problem for me as well. However, there is one little problem which i am not able to find from your conversation. 

    Objective: I want Word to understand my numbering sequence e.g., when i go from Heading 1 to Heading 2, the subsequent Numbering for Heading 2 should follow accordingly with reference to Heading 1. In simple words, 

    1. Heading 1 (Chapter 1: Introduction)

    1.1 Heading 2

    1.2 Heading 2

    1. Heading 1 (Chapter 2: methodology)

    **2.**1 Heading 2

    2.2 Heading 2

    Problem: I am unable to get this sequence/continuity of numbering which i presented above in Bold. Instead it continues the numbering from the Chapter 1, i.e., 

    1. Heading 1 (Chapter 1: Introduction)

    1.1 Heading 2

    1.2 Heading 2

    1. Heading 1 (Chapter 2: methodology)

    1 .3 Heading 2

    1 .4 Heading 2

    I want to link heading 2 numbering continuity with the Heading 1 and heading 3 numbering to heading 2 and so on...

    please help.. thanks.

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  3. Stefan Blom 353K Reputation points MVP Volunteer Moderator
    2015-05-06T22:12:20+00:00

    In what way are the TOC entries messed up? Could you post a screen shot or, which is even better, an example document that illustrates what you mean?

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