Rearranging the order of pages in Word 2010

Anonymous
2012-03-15T13:24:51+00:00

In Word 2010  can you sort pages like you can sort pages in Powerpoint by simply dragging and dropping ?  If not by dragging and dropping, how?

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Charles Kenyon 170.9K Reputation points Volunteer Moderator
2012-03-15T13:41:49+00:00

In Word 2010  can you sort pages like you can sort pages in Powerpoint by simply dragging and dropping ?  If not by dragging and dropping, how?

Nope.

Word is a text flow program. It prints text on pages but doesn't really organize by page. Powerpoint is a slide show program. It does organize by slides.

You can cut and paste text.

If you have used heading styles to organize your document, you can use the navigation pane to move logical sections around.

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Anonymous
2012-03-15T15:20:45+00:00

If each page begins with a heading  formatted with a page break before (instead of a manual page break between pages), you can switch to outline view, collapse the view to the heading level used at the tops of pages (say, heading 1), and move (by dragging or by cutting and pasting) the headings.  The content under the heading will move with them.  Also in outline view, you can sort the headings.   When cutting in outline view, you must include the heading's paragraph mark so that subheads and text will be included in the cut.  

The navigation pane also allows you to collapse or expand the heading levels shown and to drag headings to rearrange, but as far as I know, you cannot cut and paste to move headings and you cannot sort them.

HTH,

Pam

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  1. Anonymous
    2016-02-11T10:39:34+00:00

    ... No wonder nobody can use this !

    " a page break before instead of manual page breaks" - How do you know if there's a page break before a heading ... as part of the heading format.

    Why not just make Word's navigation pane treat pages like Powerpoint does if the user wants ? A "Use Pages" switch would be ideal to switch between free format and 'paged' - then Word and PowerPoint could become one!

    Or does Word 2016 already do this.

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  2. Anonymous
    2016-02-11T12:42:33+00:00

    Word 2016 formats documents in exactly the same way as earlier versions. There are no 'pages' in a Word document. It is not a page layout application.

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  3. Charles Kenyon 170.9K Reputation points Volunteer Moderator
    2016-02-11T13:06:29+00:00

    Word has never known pages in the same way that PowerPoint knows slides. In Word text flows and is broken into pages when sent to a printer. Print View gives a good approximation of this but a change in printer (or even printer driver) can change how pages are determined.

    If you ever tried typing something long in PowerPoint you would realize that text does not flow from slide to slide.

    In Word if you use heading styles you can easily use the Navigation Pane to move topics around.

    Why use Microsoft Word’s built-in heading styles? by Shauna Kelly

    You can set one or more of those heading styles to start a new page every time it is applied. That is what page break before formatting is intended to do. If you keep your topics as short as PowerPoint slides you can move pages around.

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