Rearranging the order of pages in Word 2010

Anonymous
2012-03-15T13:24:51+00:00

In Word 2010  can you sort pages like you can sort pages in Powerpoint by simply dragging and dropping ?  If not by dragging and dropping, how?

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Charles Kenyon 170.9K Reputation points Volunteer Moderator
2012-03-15T13:41:49+00:00

In Word 2010  can you sort pages like you can sort pages in Powerpoint by simply dragging and dropping ?  If not by dragging and dropping, how?

Nope.

Word is a text flow program. It prints text on pages but doesn't really organize by page. Powerpoint is a slide show program. It does organize by slides.

You can cut and paste text.

If you have used heading styles to organize your document, you can use the navigation pane to move logical sections around.

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Anonymous
2012-03-15T15:20:45+00:00

If each page begins with a heading  formatted with a page break before (instead of a manual page break between pages), you can switch to outline view, collapse the view to the heading level used at the tops of pages (say, heading 1), and move (by dragging or by cutting and pasting) the headings.  The content under the heading will move with them.  Also in outline view, you can sort the headings.   When cutting in outline view, you must include the heading's paragraph mark so that subheads and text will be included in the cut.  

The navigation pane also allows you to collapse or expand the heading levels shown and to drag headings to rearrange, but as far as I know, you cannot cut and paste to move headings and you cannot sort them.

HTH,

Pam

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  1. Paul Edstein 82,871 Reputation points Volunteer Moderator
    2014-08-06T08:39:50+00:00

    But actually, the perfect idea would be to have a "WORK BY PAGE" function in WORD.

    And if the earth were flat we wouldn't need an international date line, either...

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  2. Anonymous
    2014-08-06T08:09:15+00:00

    If you organize your work using heading styles, those can easily be rearranged in a Word document, complete with lower-level text. You can set the formatting of a heading style to have a page break before it, if you wish; that way by telling Word to use that heading style, you also tell it to begin a new page. If you don't type too much text, everything under that heading will remain on one page. Such pages can be easily moved in the Navigation Pane or in Outline View. It is also easy to generate a linked Table of Contents and update it when things are moved. Word still isn't seeing "pages" when it moves something, it is seeing logical constructs that start with a heading style. However, that may do what you want.

    This is a good way around the problem, thank you.

    But actually, the perfect idea would be to have a "WORK BY PAGE" function in WORD.

    If it works for PowerPoint, they could just build it into WORD and make everybody happy.

    Theses are my 5 cents on the subject.

    And by the way I am also one of the 0.01% of users.

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  3. Charles Kenyon 170.9K Reputation points Volunteer Moderator
    2014-08-05T13:31:54+00:00

    You are wrong - not knowing how to do it (and now finding out I can't) is exactly why I am in the forum.  LOTS of people would like to be able to do that - especially business users. 

    I think you are talking from a different, although valid, perspective. Doug, Paul, and Pam have been helping people use Word for a very long time. They've seen what problems most people are having and the estimate that 99.99% of users don't care about being able to rearrange pages is likely correct; it is based on observations and hard data. These people have addressed the concerns of thousands of users. Your observation, that you care about this ability and the lack of such an ability, is also valid. And, 0.01% of Word users is a LOT of people simply because there are a lot of Word users.

    My observation, as both a user and someone who has been on these forums for a while, is that most Word users want to be able to type something and print it or send it to someone. They do not spend a lot of time editing or rearranging. If anything, many more people want to be able to move ideas around in a document, to make it more readable or persuasive.

    The thing is, my understanding is that Word really does not know much about pages. For Word, they are a bi-product of printing the document. In ordinary word processing, text flows from page to page and when text is inserted something gets bumped to the next page. Margins are changed, text reflows.

    Word does care about Sections and paragraphs. It keeps track of those every time you type something. It does care about headings using heading styles. It knows where these things are, all the time. Where pages are will change depending on your printer, your margins, your page orientation, and other factors. Word really does not decide where pages are in a document until it is time to print it.

    Why use Microsoft Word’s built-in heading styles? by Shauna Kelly

    If you organize your work using heading styles, those can easily be rearranged in a Word document, complete with lower-level text. You can set the formatting of a heading style to have a page break before it, if you wish; that way by telling Word to use that heading style, you also tell it to begin a new page. If you don't type too much text, everything under that heading will remain on one page. Such pages can be easily moved in the Navigation Pane or in Outline View. It is also easy to generate a linked Table of Contents and update it when things are moved. Word still isn't seeing "pages" when it moves something, it is seeing logical constructs that start with a heading style. However, that may do what you want.

    If you cannot be troubled to use the tools Word provides or they do not work for you, perhaps a different program would suit you better. PowerPoint organizes things by slides. Text does not flow from slide to slide. If you add text in the middle of a slide, the following text may fall off the bottom, but it does not move to the next slide. Slides are easily rearranged.

    Both PowerPoint and Word are complex programs. Both are easy to use to just produce a quick and dirty result. Both become a bit more difficult when you explore their limits. I have a much better understanding of Word but I don't really think anyone (including Word's designers) understands the entire program and the interrelationships of its functions.

    Understanding Styles in Microsoft Word

    Basic Formatting in Microsoft Word

    Complex Documents

    Sections / Headers and Footers in Microsoft Word 2007-2013

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