Rearranging the order of pages in Word 2010

Anonymous
2012-03-15T13:24:51+00:00

In Word 2010  can you sort pages like you can sort pages in Powerpoint by simply dragging and dropping ?  If not by dragging and dropping, how?

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Charles Kenyon 170.9K Reputation points Volunteer Moderator
2012-03-15T13:41:49+00:00

In Word 2010  can you sort pages like you can sort pages in Powerpoint by simply dragging and dropping ?  If not by dragging and dropping, how?

Nope.

Word is a text flow program. It prints text on pages but doesn't really organize by page. Powerpoint is a slide show program. It does organize by slides.

You can cut and paste text.

If you have used heading styles to organize your document, you can use the navigation pane to move logical sections around.

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Anonymous
2012-03-15T15:20:45+00:00

If each page begins with a heading  formatted with a page break before (instead of a manual page break between pages), you can switch to outline view, collapse the view to the heading level used at the tops of pages (say, heading 1), and move (by dragging or by cutting and pasting) the headings.  The content under the heading will move with them.  Also in outline view, you can sort the headings.   When cutting in outline view, you must include the heading's paragraph mark so that subheads and text will be included in the cut.  

The navigation pane also allows you to collapse or expand the heading levels shown and to drag headings to rearrange, but as far as I know, you cannot cut and paste to move headings and you cannot sort them.

HTH,

Pam

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  1. Paul Edstein 82,871 Reputation points Volunteer Moderator
    2015-02-15T22:45:14+00:00

    Well there is one way I use that seems to work.  If you have a pretty stable document like a set of form pages that you would like to sort, I save the word document in pdf.   I open my Acrobat and go to the navigation screen and sort my pages.   If I want to go back to word with the sorted pages, I save the pdf document in word format.

    Your idea of what works really doesn't apply to Word, since you're not sorting in Word at all. Indeed, after saving as PDF any functionality a Word form might have (i.e. a document containing a userform, ActiveX controls, formfields or content controls for data entry) would be destroyed. Saving said PDF back to Word doesn't restore that functionality and, furthermore, wipes out all the Styles any decent Word document is based on...

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  2. John Korchok 236K Reputation points Volunteer Moderator
    2015-02-15T21:42:40+00:00

    As other have pointed out, this doesn't work well in Word. Depending on what type of document you need to create, you might want to look at Microsoft Publisher. It's a true desktop publishing program and has modular pages that you can easily rearrange.

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  3. Anonymous
    2015-02-15T20:38:24+00:00

    Well there is one way I use that seems to work.  If you have a pretty stable document like a set of form pages that you would like to sort, I save the word document in pdf.   I open my Acrobat and go to the navigation screen and sort my pages.   If I want to go back to word with the sorted pages, I save the pdf document in word format.

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