How can I include the postal barcode on envelopes I print?

Anonymous
2010-08-19T21:58:15+00:00

I've been using word for years.  I occassionally print envelopes including the postal barcode.  I haven't figured it out yet in office 2010.  I hope that some one can help me.  Thanks in advance.

Lee Warren

Microsoft 365 and Office | Word | For home | Windows

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Anonymous
2012-01-13T23:40:07+00:00

As explained in  http://support.microsoft.com/kb/897290 the POSTNET barcode that Word can create is now obsolete, so it was removed from the Envelope dialog starting in Word 2007.

If you really want to put in a POSTNET barcode, you can go to Insert > Quick Parts > Field and insert a BarCode field (which is how the option in the Envelopes dialog used to do its work). The syntax

of the field code is explained here:

http://office.microsoft.com/en-in/word-help/field-codes-barcode-field-HP005186205.aspx

Jay Freedman

MS Word MVP  FAQ: http://word.mvps.org

Hello everyone!   I too was very frustrated by this.  When I used the "add field" under the quick parts menu in Word 2010 and added "barcode", I would always get "Invalid Zip" as the response.  After some investigating, I found the fix:  if you go to the USPS website at https://ribbs.usps.gov/onecodesolution/download.cfm and download uspsEncoderMsOffice-1.3.0.zip, you can install it in seconds.

Once you install, all you have to do is the following: I went back to the "mailings" menu, selected "envelopes", then went to the address field and clicked "insert", then clicked "quick parts", selected "bar code" and clicked "is US address" and entered the zip code.  This worked perfectly for me in Word 2010. 

Hope this helps!!

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Anonymous
2013-10-30T10:58:10+00:00

The download you want for a 64-bit Windows system running 32-bit Office software is uspsEncoderMsOffice-1.3.1.  Looks similar except the MsOffice part.

The solution referenced requires more operator intervention than I would like each time one wishes to insert a bar code on an envelope.  Hopefully, that will be a fix in the future.

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Jay Freedman 208.3K Reputation points Volunteer Moderator
2010-08-20T01:37:37+00:00

As explained in  http://support.microsoft.com/kb/897290 the POSTNET barcode that Word can create is now obsolete, so it was removed from the Envelope dialog starting in Word 2007.

If you really want to put in a POSTNET barcode, you can go to Insert > Quick Parts > Field and insert a BarCode field (which is how the option in the Envelopes dialog used to do its work). The syntax

of the field code is explained here:

http://office.microsoft.com/en-in/word-help/field-codes-barcode-field-HP005186205.aspx

Jay Freedman

MS Word MVP  FAQ: http://word.mvps.org

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  1. Anonymous
    2010-08-28T23:44:02+00:00

    I'm trying to do the same - enter a barcode on labels for a distribution list.  I found that the 2nd link above led to instructions pertaining to Word 2003.  How can I add a barcode in Word 2010?

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  2. Jay Freedman 208.3K Reputation points Volunteer Moderator
    2010-08-29T01:12:54+00:00

    The article I mentioned gives only the  syntax of the code for a BarCode field, and that is the same in all versions of Word.

    To insert a BarCode field in Word 2007 or 2010, as I said earlier, go to Insert > Quick Parts > Field and select BarCode in the Field Names box. On the right side of the dialog, check the US zip code

    box, and enter the zip code.

    An alternative method doesn't require reentering the zip code: First insert a bookmark enclosing the address (or at least the part of it that includes the zip code). Then in the field dialog, select

    the bookmark name in the list in the middle (which automatically checks the POSTNET box on the right). If you're creating a full page of different labels, you must apply a different bookmark to each

    label and use that bookmark to create that label's barcode.

    Jay Freedman

    MS Word MVP  FAQ: http://word.mvps.org

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