Word 2010 blacking out numbering for Heading 3 in body and TOC

Anonymous
2011-06-08T17:59:36+00:00

My boss gave me a document to fix. Word 2010 has started blacking out (black box) the number for Heading 3 headers in the body and the TOC. I make the blocking go away by modifying the style numbering, but I can't get the numbering to work properly (won't let me set the numbering at X.X.X for Heading 3).

Has anyone seen this black-blocking on header level numbers (and do you know how to fix it)?

Microsoft 365 and Office | Word | For home | Windows

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Anonymous
2011-08-16T10:52:02+00:00

And actually, here is a solution which works.

  1. Find a document which has the correct formatting in it.
  2. Save it as a template
  3. In the corrupted (for that is what it is) document go to the styles dialog box. The easiest way to do this is to use CTRL+ALT+SHIFT+S, otherwise you have to find your way through the poxy ribbon
  4. Hit the manage style button at the bottom of the box (right hand one of the three)
  5. Hit import/export
  6. in the right hand window of the box which appears, hit close file
  7. Now navigate to the uncorrupted document and select it.
  8. In the scroll box above navigate to the style you want to fix and click on it (single click)
  9. The copy arrow should now poin to the right, toward teh corrupt document
  10. Hit copy
  11. Say yes to everything
  12. Close all dialog boxes

This fixed it for me, hopefully it will work for you.

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Doug Robbins - MVP - Office Apps and Services 323.6K Reputation points MVP Volunteer Moderator
2015-12-02T00:29:16+00:00

That may not be a permanent fix.

The problem occurs because the font characteristics in the list template have become corrupted and is best fixed by running a macro containing the following code:

For Each templ In ActiveDocument.ListTemplates

    For Each lev In templ.ListLevels

        lev.Font.Reset

    Next lev

Next templ

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Doug Robbins - MVP - Office Apps and Services 323.6K Reputation points MVP Volunteer Moderator
2011-06-08T22:22:40+00:00

See the article "How to create numbered headings or outline numbering in your Microsoft Word document" on the following page of fellow MVP Shauna Kelly's website:

http://www.ShaunaKelly.com/word/numbering/OutlineNumbering.html

If you create a template to hold your numbering scheme, you can use that template as the basis for new documents (using File > New) and the new documents will then inherit your numbering scheme. To do that, see:

Creating a Template - The Basics (Part I) at:

http://www.word.mvps.org/FAQs/Customization/CreateATemplatePart1.htm

and Creating a Template (Part II) at:

http://www.word.mvps.org/FAQs/Customization/CreateATemplatePart2.htm

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  1. Anonymous
    2011-07-14T14:39:29+00:00

    I'm having the same issue.  The templating stuff has been followed to a 'T'.  I don't think this should be marked as the answer.

    Yes, the blacked out text appears in print preview mode.  It looks like a legal redaction.  I'm getting it on Level 2 and Level 3 headings.  I presume that if my document had higher levels that it would black them out as well.

    I get rid of them by going back to the template and copying the original headers in, one by one.  All properties of the blacked out headers and the template headers appear to be identical.

    Should also mention that the template is from Word 2007, and the issue appears sometime between the time I opened it in Word 2010 and opened it back in Word 2007.  Seems like it should be considered a real bug.

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  2. Anonymous
    2011-07-16T16:45:00+00:00

    I have the same problem...  My list level is based on the default Headings1, but I renamed it to save changes including bottom border and small caps.   Worked great for about a month while I am writing my Master's thesis, then all of a sudden, black highlight!

    My fix:

    start with a normal font, and recreate the heading from scratch WITHOUT going into the style manager... font, number, list, paragraph, tabs, outline level, etc.  Then on the home bar, with the god-awful style manager, scroll to the name of the style that is all messed up.

    right click the style, and select, "update [style name] to match existing"

    viola!

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