Word 2010 blacking out numbering for Heading 3 in body and TOC

Anonymous
2011-06-08T17:59:36+00:00

My boss gave me a document to fix. Word 2010 has started blacking out (black box) the number for Heading 3 headers in the body and the TOC. I make the blocking go away by modifying the style numbering, but I can't get the numbering to work properly (won't let me set the numbering at X.X.X for Heading 3).

Has anyone seen this black-blocking on header level numbers (and do you know how to fix it)?

Microsoft 365 and Office | Word | For home | Windows

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Anonymous
2011-08-16T10:52:02+00:00

And actually, here is a solution which works.

  1. Find a document which has the correct formatting in it.
  2. Save it as a template
  3. In the corrupted (for that is what it is) document go to the styles dialog box. The easiest way to do this is to use CTRL+ALT+SHIFT+S, otherwise you have to find your way through the poxy ribbon
  4. Hit the manage style button at the bottom of the box (right hand one of the three)
  5. Hit import/export
  6. in the right hand window of the box which appears, hit close file
  7. Now navigate to the uncorrupted document and select it.
  8. In the scroll box above navigate to the style you want to fix and click on it (single click)
  9. The copy arrow should now poin to the right, toward teh corrupt document
  10. Hit copy
  11. Say yes to everything
  12. Close all dialog boxes

This fixed it for me, hopefully it will work for you.

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Doug Robbins - MVP - Office Apps and Services 323.6K Reputation points MVP Volunteer Moderator
2015-12-02T00:29:16+00:00

That may not be a permanent fix.

The problem occurs because the font characteristics in the list template have become corrupted and is best fixed by running a macro containing the following code:

For Each templ In ActiveDocument.ListTemplates

    For Each lev In templ.ListLevels

        lev.Font.Reset

    Next lev

Next templ

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Doug Robbins - MVP - Office Apps and Services 323.6K Reputation points MVP Volunteer Moderator
2011-06-08T22:22:40+00:00

See the article "How to create numbered headings or outline numbering in your Microsoft Word document" on the following page of fellow MVP Shauna Kelly's website:

http://www.ShaunaKelly.com/word/numbering/OutlineNumbering.html

If you create a template to hold your numbering scheme, you can use that template as the basis for new documents (using File > New) and the new documents will then inherit your numbering scheme. To do that, see:

Creating a Template - The Basics (Part I) at:

http://www.word.mvps.org/FAQs/Customization/CreateATemplatePart1.htm

and Creating a Template (Part II) at:

http://www.word.mvps.org/FAQs/Customization/CreateATemplatePart2.htm

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  1. Suzanne S Barnhill 279.2K Reputation points MVP Volunteer Moderator
    2012-03-25T00:05:50+00:00

    When you use "Include level number from," you must start by adding Level 1, add any desired punctuation, then add Level 2, etc. It is a multi-step process. But if you start with a list that is already formatted as 1, 1.1, 1.1.1, etc., you should not have much work to do. You should not have to deal with formatting numbering at all since the numbering will follow the formatting you've established for the style to which you have linked a given level. The fact that small caps cannot be used for numbering shouldn't be an issue if your numbers are numeric and not alphabetical.

    I would strongly advise that you revisit http://www.shaunakelly.com/word/numbering/numbering20072010.html and follow the directions carefully. Note which types of formatting you should do through the Paragraph and Font dialogs and which must be handled by the numbering dialog. The linked styles don't have to be heading styles, but you should have a different one for each level.

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  2. Anonymous
    2012-03-24T20:58:38+00:00

    This may look like a long-winded answer, but it works and is simple. Thanks Nick!

    This problem has occurred to me a few times before, on various installations of Office 2010. I am convinced it is a MS bug. There is no specific action I take which seems to stimulate this occurring.

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