Error 3061 Too few Parameters. Expected 1

Anonymous
2011-09-10T21:05:32+00:00

I'm using a Union query as a Source for an Append query.  I will leave the code here.  tblGLTransactions and tblGLTranaactionNo. I don't know if that is causing a problem.  The tblGLTransactions has 2 fields, the fiest field GLTransactionNo is an autonumber field, so I didn't append to that field.  I need both tables because of the relationship for a form and subform for GLTransactions.  The entry I'm trying to append closes the year end.  Well, it should.

I should post the union query as well.   I have drained out John Vinson who has been helping my like crazy in the past two days.  This is the final step in completing this database and I cannoyt believe it crashes.

Here is the Union query ......I changed it.  No AccountTypeID and no AcctgDate.  IT's been modified for the extra fields. EDITED 09/12/11 12:51

SELECT qryYearEndReBalanceSheetTotals.AccountID, IIf([TotalTrans]<0,[TotalTrans]*-1,0) AS Debit, IIf([TotalTrans]>0,[TotalTrans],0) AS Credit, 0 AS GLTransactionNo, "Closing Entry" AS Source,qryYearEndReBalanceSheetTotals.TransDate FROM qryYearEndReBalanceSheetTotals

UNION ALL SELECT  ([Forms]![frmYrEndProcessing]![cboRetainedEarnings]) AS AccountID, IIf([SumOfProfit]<0,[SumOfProfit],0) AS Debit, IIf([SumOfProfit]>0,[SumOfProfit],0) AS Credit, 0 AS GLTransactionNo, "Closing Entry" AS Source, DLookUp("FiscalYearEndDate","tblMyCompanyInfo") AS TransDate FROM qryYearEndBalanceSheetProfit;

 Here is the code:  I created another query with GLTansactionNo and AcctgDate.   The same 2 fields as the table.  It still fails with the same Error 3061. Like the Title

   Thanks for any help.  this coded edited Sunday 09/12/11 12:54 pm

Private Sub cmdOkay_Click()

On Error GoTo ErrorHandler

    Dim dbs As DAO.Database

    Dim rst As DAO.Recordset

    Dim strSQL As String

    Dim lngID As Long

    Dim strMessage As String

    Dim IntMessageDialog As Integer

    Dim strTitle As String

    Dim intResult As Integer

     If Me!chkPrintFinancials = False Then

     MsgBox ("Print Financial Statements before Closing the Year End." & vbCrLf & _

     "Ensure Start and Fiscal Year End Dates are not Blank in My Company Information Form.")

     Else

                        If Nz(Me![cboRetainedEarnings].Value) = "" Then

                        MsgBox ("Choose an Account for Retained Earnings.")

                    End If

                End If

                    If Not Me.chkPrintFinancials = False And Me.cboRetainedEarnings > -1 Then

                   Me.cmdCancelAndExit.Enabled = False

                Else: Exit Sub

            End If

         DoCmd.Beep

                strMessage = "Are you sure you want to Close the Year End?"

                IntMessageDialog = vbQuestion + vbYesNo + vbDefaultButton1

                strTitle = "Confirm Year End Close"

                intResult = MsgBox(strMessage, IntMessageDialog, strTitle)

                        If intResult = vbNo Then

                                Exit Sub

                        End If

                        If intResult = vbYes Then

                            If IsNull(DLookup("FiscalYearEndDate", "tblMyCompanyInfo")) Then

                       MsgBox "Please fill in the fiscal year end date in the My Company info form", vbOKOnly

                        Exit Sub

                            Else

        strSQL = "INSERT INTO [tblGLTransactions] ( AcctgDate) SELECT AcctgDate FROM " _

        & "[qryYearEndGLTransactions] ;"

        CurrentDb.Execute strSQL, dbFailOnError

        lngID = DMax("GLTransactionNo", "tblGLTransactions")

        strSQL = "INSERT INTO [tblTransactions] (TransDate, AccountID, Debit, Credit," _

        & " Source, GLTransactionNo)" _

        & "SELECT TransDate, AccountID, Debit, Credit," _

        & "Source, " & lngID & " As GLTransactionNo FROM [qryuniYearEndFinalClosingEntry] ;"

        CurrentDb.Execute strSQL, dbFailOnError

        DBEngine(0)(0).Execute "qupdYearEndDateChanges", dbFailOnError

         MsgBox ("The Year End is Processed.")

    End If

End If

       DoCmd.Close acForm, Me.Name

        DoCmd.OpenForm "frmEnterGLTransactions"

        DoCmd.GoToRecord , , acLast

ErrorHandlerExit:

   Exit Sub

ErrorHandler:

   MsgBox "Error No: " & Err.Number & "; Description: " & Err.Description

  Debug.Print strSQL

   Resume ErrorHandlerExit

End Sub

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Answer accepted by question author
Anonymous
2011-09-18T17:45:44+00:00

I will reply, Rob, if only to wish you good luck.  I wish I'd been able to resolve the issue for you, but I think we'd just be herding those kittens for evermore I'm afraid.

One final point of detail.  I'd recommend:

"#" & Format(Now(),"yyyy-mm-dd hh:nn:ss") & "#" & _

By using the ISO standard for date and time notation it caters for whatever Windows local date format is in use.  As you'd written it, it would fail on my system for instance as the UK short date format is dd/mm/yyyy, so 4th July would be changed to 7 April, which your neighbours to the south would not appreciate.

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Answer accepted by question author
Anonymous
2011-09-12T23:19:56+00:00

Mea culpa. I left out spaces in two places.  BEFORE SELECT and BEFORE FROM

strSQL = "INSERT INTO [tblTransactions] (TransDate, AccountID, Debit, Credit," _

        & "Source, GLTransactionNo)" _

        & " SELECT TransDate, AccountID, Debit, Credit, Source," & lngID _

        & " FROM [qryuniYearEndFinalClosingEntry] ;"

        CurrentDb.Execute strSQL, dbFailOnError

If lngId is equal to 33, then Debug.Print should return

INSERT INTO [tblTransactions] (TransDate, AccountID, Debit, Credit,Source, GLTransactionNo) SELECT TransDate, AccountID, Debit, Credit, Source,33 FROM [qryuniYearEndFinalClosingEntry] ;

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  1. Anonymous
    2011-09-29T21:40:08+00:00

    Well done!

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  2. Anonymous
    2011-09-29T21:19:01+00:00

    Hello John, and Hello Ken, if you read this.

    Forget about the last query.   I  GOT IT TOO WORK!!!!!!!!!!!!  I better be careful, but it looks like it is working. 

    First of all John, Ken and I love you guys, Ken John Thanks alot for helping me complete the database.

    I broke down that UNION query into 2 steps.  It would not work because when I run the first sql,  the value of Sum of TotalTrans goes to zero.  I close out the accounts and the query cannot calculate the profit.  I tested it  and it posted the value of th combo, accountID 36, but with 0 as Debit and 0 as Credit.  So the profit was not posted.  I reran the query and it zero's out, so I assume profit cannot be calculted in tthe second query.  This the problem, I believe.

    So, I switched the queries and ran the profit query incode first, and then ran the closing of the Accounts second and it worked.

    My frustration of trying to create the perfect query would not allow this append to happen in 1 sql.

    I knew the first sql in the UNION query worked alone.  So I just kind of gave up and said append the profit in a seperate sql.

    HERE is the answer.  Someone cam mark this as answer please, because it is correct.   Thanks Ken Sheridan.  Thanks John Vinson Thanks Jogn Spencer and Gina.  Thank you.

    Here is the code: it's inverted, Ken.

    strSQL = "INSERT INTO [tblTransactions] " & _

         "(TransDate, AccountID, Debit, Credit, Source, GLTransactionNo, DateTimeStamp) " & _

         "SELECT " & _

         strTransDate & ", " & _

         [Forms]![frmYrEndProcessing]![cboRetainedEarnings] & ", " & _

         "IIf([SumOfProfit]>0,[SumOfProfit],0), " & _

         "IIf([SumOfProfit]<0,[SumOfProfit]*-1,0), " & _

         """Closing Entry"", " & _

          lngID & ", " & _

         "#" & Format(Now(), "yyyy-mm-dd hh:nn:ss") & "#" & _

         " FROM qryYearEndBalanceSheetProfit;"

         CurrentDb.Execute strSQL, dbFailOnError

             strSQL = "INSERT INTO [tblTransactions] " & _

         "(TransDate, AccountID, Debit, Credit, Source, GLTransactionNo, DateTimeStamp) " & _

         "SELECT " & _

         strTransDate & ", " & _

         "AccountID, " & _

         "IIf([TotalTrans]<0,[TotalTrans]*-1,0) AS Debit, " & _

         "IIf([TotalTrans]>0,[TotalTrans],0) AS Credit, " & _

         "'Closing Entry' AS Source, " & _

         lngID & " AS GLTransactionNo, " & _

         "#" & Format(Now(), "yyyy-mm-dd hh:nn:ss") & "#" & " AS DateTimeStamp " & _

         "FROM qryYearEndReBalanceSheetTotals;"

         CurrentDb.Execute strSQL, dbFailOnError

    THANK YOU ALL SO MUCH!!!!!!

    LOVE ROB

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  3. Anonymous
    2011-09-29T15:55:35+00:00

    To avoid any circular reference, I changed the expression to [Debits] and [Credits].  I have to leave As Dabit and As Credit because those are the field names in the table.

    I still got error 3061.

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