Remove (blank) from pivot table

Anonymous
2011-02-25T12:16:56+00:00

Hi,

My source data has empty cells.  When I PT this data - the PT shows "(blank)" for the empty cells.  How can I keep the cells "empty" in the PT.  I do not want to manually filter and uncheck (blank) as this removes other data which is needed.

TIA,

PS

Microsoft 365 and Office | Excel | For home | Windows

Locked Question. This question was migrated from the Microsoft Support Community. You can vote on whether it's helpful, but you can't add comments or replies or follow the question.

0 comments
Answer accepted by question author
Anonymous
2011-02-25T14:15:06+00:00

Excel 2007/2010 PivotTable

Show blank cell instead of (blank)

in RowField/ColumnField item labels.

http://c3017412.r12.cf0.rackcdn.com/01_23_11.xlsx

If you get *.zip, don't unzip, just rename *.xlsx

Was this answer helpful?

200+ people found this answer helpful.
0 comments

46 additional answers

Sort by: Oldest
Most helpful Newest Oldest
  1. Anonymous
    2013-03-22T13:39:58+00:00

    Dear Ashish,

    In February 2012 on the Microsoft Community site, you posted a fix to hide any

    ”(blank)”s in a pivot table report by using Find & Replace with an apostrophe as the Replace character.

    Does that effectively format a cell as a text cell with an empty string so that Excel is tricked into thinking the cell is not empty or does the apostrophe serve a different function?

    In other words, why an apostrophe and how does it work?

    Thank you in advance for any reply you are willing to send me.

    Kind regards,

    Peter Cloutier, Geneva, Switzerland

    Was this answer helpful?

    1 person found this answer helpful.
    0 comments
  2. Ashish Mathur 102.4K Reputation points Volunteer Moderator
    2013-03-22T22:38:14+00:00

    Hi,

    A ' in a cell is effectively an empty cell.

    Was this answer helpful?

    0 comments
  3. Anonymous
    2013-07-28T11:13:09+00:00

    Use an old Excel trick: tripple semicolon in format type.

    1. On a Pivot table: select your PivotTable column.
    2. Choose [Conditional Formatting], [New Rule] pick "format only cells that contain" and choose "Specific Text"; "containing" and type "(blank)" (without quotation marks but with brackets).
    3. Then click on “Format” and choose the “Number” tab.
    4. Under Category pick "Custom" and in "Type" enter three semicolons ";;;" (without quotation marks). [OK] twice and you're done.

    You may have to resize the conditional formatting range if you refresh your PivotTable with new values.

    Was this answer helpful?

    9 people found this answer helpful.
    0 comments
  4. Anonymous
    2013-08-22T15:38:11+00:00

    You saved my day! Had a last minute fix to my pivot and (blank) was out of the questions for a report to be  shown to upper management. THANK YOU !

    Was this answer helpful?

    0 comments