Why can't I add multiple signatures in New Outlook anymore?

Anonymous
2025-05-28T22:18:57+00:00

It looks like this has just been updated. I can only have one signature?
I don't want this, I want a different reply signature to my original signature.
I want a saved signature that I can have for out of office.
I want a saved signature I can have for special occassions.

This update (along with the majority on New Outlook updates) sucks.

The update also deleted all of my signatures that were existing which is very frustrating!

Help

Outlook | Windows | New Outlook for Windows | For home

Locked Question. This question was migrated from the Microsoft Support Community. You can vote on whether it's helpful, but you can't add comments or replies or follow the question.

0 comments
Answer accepted by question author
Hal Hostetler MVP-Outlook 12,011 Reputation points MVP Volunteer Moderator
2025-06-04T17:16:40+00:00

Microsoft 365 Alert – Service Degradation – Exchange Online – Users may be unable to add or manage Signatures in the new Outlook desktop client – RESOLVED

30/05/2025 08:15:00 AM

NHSmail Reference: INC46542429

Microsoft Reference: EX1085214

Issue Status: RESOLVED

**Issue Description:**Users may be unable to add or manage Signatures in the new Outlook desktop client.

More info: Users may be able to add and manage Signatures using the Outlook mobile app, Outlook on the web, or in the classic Outlook desktop client while Microsoft resolve this issue.

Final Update: 02/06/2025 08:49:00 AM – The deployment of the targeted fix completed and Microsoft confirmed with affected users that impact is remediated.

Scope of impact: Any users may be unable to add or manage Signatures using the new Outlook desktop client.

Root cause: A recent standard service update contains a code change that’s preventing the attendees from seeing the screenshare within a Managed Mode meeting through the Microsoft Teams web app.

**Next Steps:**Microsoft are reviewing and updating their service update validation procedure to identify and prevent similar issues from occurring in the future.

Was this answer helpful?

2 people found this answer helpful.
0 comments

54 additional answers

Sort by: Most helpful
Most helpful Newest Oldest
  1. Anonymous
    2025-06-30T13:34:25+00:00

    I regularly use a different signature for every client location based on US State. The signature contains a descriptor for a license (engineering license, expiration date, etc.) that is specific to each US state. I am licensed in 34 states - so before this wonderful upgrade, I had 34 signatures, auto sorted by name which happened to be alphabetical by state name. Very convenient - too convenient.

    Post moving to new Outlook/Word, all 34 vanished and now, even if I create new ones they are presented in random (i.e. no longer alphabetical order) and every time I login there is a different subset of the new ones I copied. Different number on every bootup and always in random order.

    Summer is a good time to fix software problems and if this isn't corrected soon, I'll find a different platform that works for me,

    Was this answer helpful?

    0 comments
  2. Anonymous
    2025-06-04T05:28:24+00:00

    Hi microsux_office

    Would you please get back to me at your earliest convenience? Your response is important for continued troubleshooting. If you need further help, please provide more detailed information so that we can offer more accurate suggestions.  

    We appreciate your patience and look forward to your response.
    Have a great day ahead!

    Kai Vo - MSFT | Microsoft Community Support Specialist

    Was this answer helpful?

    0 comments
  3. Anonymous
    2025-06-02T07:34:38+00:00

    Should be fixed, at least from Microsoft's announcement: EX1085214

    After an restart prompt this morning after launching, it is now back fully functional

    Was this answer helpful?

    0 comments
  4. Anonymous
    2025-05-30T20:43:06+00:00

    Should be fixed, atleast from Microsoft's announcement: EX1085214

    Was this answer helpful?

    0 comments