Why is Outlook sending meeting updates to all attendees instead of only those added or deleted?

Anonymous
2024-06-12T21:09:15+00:00

Hello,

I am using Outlook client 1.2024.605.100 with M365. I understand that Microsoft has taken away the user option to send updates to all meeting participants or only those added to or deleted from the list instead of letting the organizer make the decision. The problem is that meeting updates ALWAYS go to ALL participants even though I may have added or deleted just one or two people. Server-side logic is only helpful if it actually works, and I see no evidence that this is the case.

Situation: I add or delete one or two people to a meeting MAKING NO OTHER CHANGES to the invitation. Everyone already on the list receives the invitation again.

Sending a meeting update to 40 people who have already responded just because I have added or deleted one person is NOT helpful. I can find no way to control this unwanted behavior. Please explain how to resolve this issue or how Microsoft plans to resolve it. I have submitted feedback previously, but with no apparent result.

Thank you.

Outlook | Windows | New Outlook for Windows | For home

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  1. Anonymous
    2024-07-26T16:34:30+00:00

    Does Microsoft have any intention of resolving this issue? I agree with everyone's comments. It is embarrassing to send updates to hundreds of stakeholders for minor revisions. The answer should not be a workaround (using the old version of outlook or Deleting and recreating the meeting invitation) but a solution with the NEW Outlook.

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  2. Anonymous
    2024-07-24T18:56:05+00:00

    I concur.

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  3. Anonymous
    2024-07-08T02:33:52+00:00

    Thanks Md Ashabul,

    I had the same question, and you have answered it, however not in the way I was hoping. This new behaviour is a nuisance and causes lots of spam mail to lots of people who don't need it. Please use your influence to restore the old, much better behaviour.

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  4. Anonymous
    2024-06-12T23:58:51+00:00

    Hello Brian_Hart_Pgh,

    Good day. Thank you so much for choosing Microsoft Community!

    Sincere apologies for any inconvenience this issue might be causing you. Microsoft has made changes to the behavior of meeting updates in Outlook, which has caused issues for users like yourself who only need to update the attendee list rather than the entire meeting details. The default behavior now is for New Outlook to automatically send the meeting update to all attendees, even if the only change was adding or removing a single participant. This seems to be a limitation of the current Outlook functionality, and Microsoft has not yet provided a timeline for restoring the ability to selectively send updates. Some potential workarounds include Deleting and recreating the meeting invitation instead of updating it, to avoid sending an update to all attendees.

    The best course of action may be to continue providing feedback to Microsoft, in the hopes that they will restore the ability to selectively send meeting updates in a future Outlook update.

    As a part of the community team, we are here to assist you in troubleshooting and providing information on the availability status of features. However, it's important to note that our community team and the Microsoft product development team operate independently. Therefore, for feature suggestions or design-related queries, we always encourage users to directly submit feedback to the Microsoft product team.

    Please note, since the new outlook is still under active development, Microsoft is constantly working on improving their products and adding many new features to the new outlook. I suggest keeping an eye on the Microsoft Outlook blog Things to look forward to in the new Outlook for Windows - Microsoft Community Hub or the Microsoft 365 Roadmap | Microsoft 365 for any updates on features. In the meantime, I do apologize for the inconvenience this may cause and I will pass along your feedback to the appropriate team for consideration in future updates. If you heavily rely on these features, you may consider toggling out of the new Outlook for Windows preview for now. I will also update here once I get additional information and the specific timeline for the feature will be added. I will suggest you Contact the new Outlook for Windows in the application support team for this new Outlook issue –

    Contact support and provide feedback about the new Outlook for Windows - Microsoft Support

    Your understanding and co-operation are highly appreciated.

    Thanks for your precious time. Have a nice day.

    Sincerely

    Md Ashabul Haque | Microsoft Community Moderator

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