How to create/save .ics file in New Outlook for Windows

Hi,

We are using the .ics files, when we don't want invitees to see the contact information of other invitees unless they attend the meeting (due to data protection regulations in EU area).

And also forwarding option appears in the context menu only on the meetings that were created by others, and it creates an .ics file, when sent to an external email address; thus, we can't have an .ics file for the meetings we create.

So, not having a Save As .ics option feels like a downgrade from the old Outlook. It can be simply placed to the context menu of the meetings/events.

Hi Poom Ritthirungrat1,

Good day.

Thank you for posting to the Microsoft Community. We are glad to assist.

Right click on the event Then Forward Then write the needed email .

This pearson will receive invitation with ICS file attached .

I hope this helps let me know if this is contrary to what you need, I would still be helpful to answer more of your questions .

Best Regards

Microsoft Community Moderator

I have had the same experience as Poom Ritthirungrat.

I tried forwarding the invitation to myself but it did not produce an ICS file. The people I invite who are external to my organization receive an ICS file, but there is a whole group of people who may want to attend, but who will not be individually invited. I just want to attach an ICS item to the meeting information so they can download it if they want to. But I can't see any way to do this in New Outlook.

My workaround is to open "OLD" Outlook after the calendar items are created, then download an ICS from there.

Hi Eleni,

Thank you for your answer, but it doesn't work out for me.

when I forwarded the event to my colleague, it automatically applied the event for them.

I have to forward it to a third-party email app such as Gmail to get .ics file, but I still can't import that file back to my New Outlook for Windows.

Can you provide more advice on this?

Thanks
Poom

Hi Poom Ritthirungrat1,

Good day.

Thank you for posting to the Microsoft Community. We are glad to assist.

Yes, you can now use the ICS option in New Outlook the feature was rolled out in 2023 to all users, to use it click on the calendar event then forward and write the mail this will forward the mail with the ICS file as an attachment in the mail.

I hope this helps let me know if this is contrary to what you need, I would still be helpful to answer more of your questions.

Best Regards

Microsoft Community Moderator