Sorting Emails in The New Outlook

Anonymous
2023-10-04T23:39:12+00:00

Hello,

I went out of my way to come here and share this after having spent a couple of precious hours navigating the "New" Outlook.

This is the version it says under settings that I have:

You have Microsoft Outlook Version1.2023.927.100*(Production). Client Version is*20230929003.10 

Despite the neat and clean look and feel, I cannot wrap my head around something very basic that I (and I'm sure countless others) have become so accustomed to on the legacy Outlook, but let's call that the 'normal' Outlook, except that it simply vanished from the new edition.

I used to be able to sort emails by "From" and then start typing the name of the sender WITHOUT using the Search bar. This was a massive convenience as the way the results appear is different than how they appear when using the Search bar. Let's say I am searching for emails from 'Michael Lee' in this way. I will click Filter > Arrange By > From and immediately type the sender's name. Outlook would simply re-sort (not search) all the emails and the results will show emails from Michael Lee grouped under Michael Lee and sorted date-wise. If you got the spelling wrong, no biggie, simply collapse all the name groups so scrolling down is super quick. This was fantastic and something I thought would carry on to the New Outlook except that there is no such function there and this is bothering me to no end.

If this is the case, my question here is, why still have the Filter by Name function when a user can neither pull up the name they want nor collapse the name groups. Same for sorting by Subject. Once it is sorted by Subject, there is nothing one can do except to scroll down randomly.

As I manage the company's email accounts as an admin, I was on the phone with the MS365 representative and inquired whether the New Outlook I switched to is a fully launched product or still in beta, he confirmed it is fully operational and I am not using a sneak peek version of something under development. He also flatly suggested I can revert back to the normal Outlook. I know Microsoft is getting ready to remove Mail soon and one day down the line we all will be forced to use this New Outlook.

The annoying thing about the legacy Outlook is that the Red Flag button and the Delete Email icon are super close to each other. (see screenshot below)

Sorry to say this but apparently this is how it got approved by the Microsoft product leadership levels. That the distance between the email you want to trash and a super important one should be less than a cursor space. So that important email can be accidentally deleted! The New Outlook made a modest improvement in placement of the Flag and Trash bin icons (and increased distance between them to about two cursors lol) but then the sort feature is a major dealbreaker. My question is also, if ever there was any forum/platform Microsoft used to consult with users on how they use Outlook before deciding to do away with certain features that many consider to be in the DNA of Outlook?

Outlook | Windows | New Outlook for Windows | For home

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  1. Anonymous
    2024-01-06T18:56:30+00:00

    Ditto. It seems MS forgot to talk to users before rolling out the New Outlook. Only "product leadership" decided. Funny they haven't fixed it after so many months and feedback.

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  2. Anonymous
    2024-01-09T02:38:54+00:00

    Here is the weirdest thing, that sort by from and type the first few letters function works for the new outlook in Mac but doesn't work in Windows. I keep toggling between my Mac and Windows machine and I love the New Outlook in Mac but hate it in Windows. This has to be one of the dumbest thing Microsoft ever did.

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  3. Anonymous
    2024-01-09T03:00:30+00:00

    Thank you for posting this question about sorting emails by FROM - I am also reverting back to "old outlook" for this very reason. What a shame! All the great effort to improve Outlook, only to be taken back 10 steps in progress for searching emails, which has become a primary function needed in Outlook. It now takes 3 steps or more and it's SLOW, to accomplish what I did 1000 times a day without blinking an eye. How did somebody approve removing that basic function?? And what an oversight for sorting by subject. You can do NOTHING with that function. What's the point?

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  4. Anonymous
    2024-01-12T18:04:04+00:00

    I tried new Outlook previously and ran back to classic Outlook for this very reason. Now I have new MS Teams (forced) and I cant use classic Outlook because new Teams isn't available in the ribbon for adding a call to a meeting. So now I'm forced to use new Outlook and this is making me crazy that it sorts by sender or topic, but sends me to the top of my inbox and I have to scroll through my inbox and wont let me drag the label, with all of the emails I want to move, over to another folder. Don't the people who develop Outlook actually use it? Guess we'll have to wait for the PowerToys people to help us out. Until then I may as well start using web Outlook... ugh

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  5. Anonymous
    2024-01-17T17:11:24+00:00

    exactly! great addition to the existing filter problem in OP

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