Sorting Emails in The New Outlook

Anonymous
2023-10-04T23:39:12+00:00

Hello,

I went out of my way to come here and share this after having spent a couple of precious hours navigating the "New" Outlook.

This is the version it says under settings that I have:

You have Microsoft Outlook Version1.2023.927.100*(Production). Client Version is*20230929003.10 

Despite the neat and clean look and feel, I cannot wrap my head around something very basic that I (and I'm sure countless others) have become so accustomed to on the legacy Outlook, but let's call that the 'normal' Outlook, except that it simply vanished from the new edition.

I used to be able to sort emails by "From" and then start typing the name of the sender WITHOUT using the Search bar. This was a massive convenience as the way the results appear is different than how they appear when using the Search bar. Let's say I am searching for emails from 'Michael Lee' in this way. I will click Filter > Arrange By > From and immediately type the sender's name. Outlook would simply re-sort (not search) all the emails and the results will show emails from Michael Lee grouped under Michael Lee and sorted date-wise. If you got the spelling wrong, no biggie, simply collapse all the name groups so scrolling down is super quick. This was fantastic and something I thought would carry on to the New Outlook except that there is no such function there and this is bothering me to no end.

If this is the case, my question here is, why still have the Filter by Name function when a user can neither pull up the name they want nor collapse the name groups. Same for sorting by Subject. Once it is sorted by Subject, there is nothing one can do except to scroll down randomly.

As I manage the company's email accounts as an admin, I was on the phone with the MS365 representative and inquired whether the New Outlook I switched to is a fully launched product or still in beta, he confirmed it is fully operational and I am not using a sneak peek version of something under development. He also flatly suggested I can revert back to the normal Outlook. I know Microsoft is getting ready to remove Mail soon and one day down the line we all will be forced to use this New Outlook.

The annoying thing about the legacy Outlook is that the Red Flag button and the Delete Email icon are super close to each other. (see screenshot below)

Sorry to say this but apparently this is how it got approved by the Microsoft product leadership levels. That the distance between the email you want to trash and a super important one should be less than a cursor space. So that important email can be accidentally deleted! The New Outlook made a modest improvement in placement of the Flag and Trash bin icons (and increased distance between them to about two cursors lol) but then the sort feature is a major dealbreaker. My question is also, if ever there was any forum/platform Microsoft used to consult with users on how they use Outlook before deciding to do away with certain features that many consider to be in the DNA of Outlook?

Outlook | Windows | New Outlook for Windows | For home

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  1. Anonymous
    2024-10-03T17:30:50+00:00

    Nice political way to try and blame this guy but this is a function that should be available in the NEW OUTLOOK and it it NOT!!!

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  2. Anonymous
    2024-10-03T16:24:56+00:00

    Totally agree with all and slightly worrying that this thread started at the end of 2023 and we are now in Q4 2024 and nothing has changed...definitely sticking with 'old' outlook for this reason alone!

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  3. Anonymous
    2024-09-27T21:38:33+00:00

    Re: Question has a reply: Sorting Emails in The New Outlook

    Summary by Copilot I asked the following questions to ChatGPTnow that you cannot type searches in the new outlook anymore, what is best practice to search your inbox?| | I got the answer:ChatGPTIn the new Outlook, search functionality has been streamlined to improve speed and efficiency, but the search bar may no longer be as obvious. Here’s how you can efficiently search your inbox in the new interface:1. Use the Search Bar at the Top:The search bar is now located at the top of the Outlook window (in the title bar). If you're used to typing your searches directly into the inbox view, you may need to adjust to this new location.Click the search bar or press Ctrl + E (Windows) or Cmd + E (Mac) to bring focus to the search box.2. Use Search Filters:When searching, make use of the built-in filters to narrow down results.After clicking the search bar, you’ll see options like From, Subject, Attachments, and Date that allow you to filter the results quickly. These filters can help pinpoint specific emails without needing to scroll through all results.You can also use custom filters by typing in advanced search commands directly into the search bar (e.g., from:someone@example.com, subject:report, or has:attachment). |<br>| --- |<br>| | DISCLAIMER: <br>​The content of this message is meant to be received by the addressee only. Use of the content of this message by anyone other than the addressee without the consent of WIND B.V. is unlawful. <br>​If you have received this message but are not the addressee, please contact the sender immediately and destroy the message. No rights can be derived from the content of this message. |<br>| --- | | | | --- |

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  4. Anonymous
    2024-09-27T21:02:20+00:00

    Glad you are happy now - can you be more specific as to how you get the functionality - and if it’s as easy as the old version?

    I’m not able to use my computer for a few days so can’t check out your comments (don’t doubt them, just keen to understand! 😃

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  5. Anonymous
    2024-09-27T20:39:10+00:00

    I was quite negative about this topic as well and it's a pitty that Microsoft does not seem to respond. However, if you ask ChatGPT what is best practice now, I found that you need to use the search box on top. After trying it, it works for me. Even better, one can now benefit from the Copilot functionality that brings so much more search options. So in the end, I am a very happy user after switching to the new Outlook. For me, this issue can be closed.

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