Sorting Emails in The New Outlook

Anonymous
2023-10-04T23:39:12+00:00

Hello,

I went out of my way to come here and share this after having spent a couple of precious hours navigating the "New" Outlook.

This is the version it says under settings that I have:

You have Microsoft Outlook Version1.2023.927.100*(Production). Client Version is*20230929003.10 

Despite the neat and clean look and feel, I cannot wrap my head around something very basic that I (and I'm sure countless others) have become so accustomed to on the legacy Outlook, but let's call that the 'normal' Outlook, except that it simply vanished from the new edition.

I used to be able to sort emails by "From" and then start typing the name of the sender WITHOUT using the Search bar. This was a massive convenience as the way the results appear is different than how they appear when using the Search bar. Let's say I am searching for emails from 'Michael Lee' in this way. I will click Filter > Arrange By > From and immediately type the sender's name. Outlook would simply re-sort (not search) all the emails and the results will show emails from Michael Lee grouped under Michael Lee and sorted date-wise. If you got the spelling wrong, no biggie, simply collapse all the name groups so scrolling down is super quick. This was fantastic and something I thought would carry on to the New Outlook except that there is no such function there and this is bothering me to no end.

If this is the case, my question here is, why still have the Filter by Name function when a user can neither pull up the name they want nor collapse the name groups. Same for sorting by Subject. Once it is sorted by Subject, there is nothing one can do except to scroll down randomly.

As I manage the company's email accounts as an admin, I was on the phone with the MS365 representative and inquired whether the New Outlook I switched to is a fully launched product or still in beta, he confirmed it is fully operational and I am not using a sneak peek version of something under development. He also flatly suggested I can revert back to the normal Outlook. I know Microsoft is getting ready to remove Mail soon and one day down the line we all will be forced to use this New Outlook.

The annoying thing about the legacy Outlook is that the Red Flag button and the Delete Email icon are super close to each other. (see screenshot below)

Sorry to say this but apparently this is how it got approved by the Microsoft product leadership levels. That the distance between the email you want to trash and a super important one should be less than a cursor space. So that important email can be accidentally deleted! The New Outlook made a modest improvement in placement of the Flag and Trash bin icons (and increased distance between them to about two cursors lol) but then the sort feature is a major dealbreaker. My question is also, if ever there was any forum/platform Microsoft used to consult with users on how they use Outlook before deciding to do away with certain features that many consider to be in the DNA of Outlook?

Outlook | Windows | New Outlook for Windows | For home

Locked Question. This question was migrated from the Microsoft Support Community. You can vote on whether it's helpful, but you can't add comments or replies or follow the question.

0 comments No comments

171 answers

Sort by: Newest
  1. Anonymous
    2023-10-05T14:40:47+00:00

    Hello Samuraian, Good day! Thank you for sharing your feedback and frustration regarding the sorting functionality in the New Outlook. As Microsoft moderators, we don't have direct insight into Microsoft's decision-making processes, we can only provide the specific forums( feedback portal) they consult when designing new features or changes to Outlook.

    However, I understand that adjustments to familiar features can be challenging and may disrupt established workflows. Microsoft is continually working to improve user experience in its products, and user feedback plays an important role in shaping future updates.

    Regarding the sorting functionality you mentioned, it's possible that the specific way you used to sort emails in the legacy Outlook is not currently available in the New Outlook. Microsoft has been rolling out updates and improvements to the New Outlook based on user feedback and needs. It's worth mentioning that different features and functionalities may be added or adjusted over time as the New Outlook evolves. I recommend keeping an eye on future updates to see if the sorting behavior you are looking for is introduced. You can check it using the road map. Microsoft 365 Roadmap | Microsoft 365

    If you find that certain features or workflows in the New Outlook are hindering your productivity, you can share your feedback directly with Microsoft through the Outlook · Community (microsoft.com). The feedback portal allows users to suggest new features, provide feedback, and vote on existing suggestions. Microsoft actively monitors these suggestions and uses them to inform product improvements. By participating in these forums, you can contribute to shaping the future of Outlook and share your specific experience and needs.

    In the meantime, if you prefer the previous version of Outlook, you may consider reverting back to it until the New Outlook matures or until the legacy version is replaced.

    If it is new Outlook on Mac It's always recommended to consult our dedicated teams for Outlook for Mac issues, to give your feedback and suggest any feature. Our technical engineers specialize in Outlook for Mac-related issues, and experts will focus on inquiries to further assist you, for details and to suggest their feedback portal, please kindly refer to: Contact support within Outlook for Mac 

    If it is a new outlook for Windows it is also recommended to give your feedback and suggest in our feedback portal or directly give feedback to the New outlook feedback feature. via Contact support and provide feedback within the new Outlook for Windows - Microsoft Support.  

    Please keep in mind that the availability and specific feature sets of Outlook may vary based on your Office 365 subscription, configuration, and the platform you are using (Windows, Mac, web, etc.).

    I hope this information is helpful, and I encourage you to share your feedback with Microsoft directly so they can better understand your needs and address any concerns you have. Sincerely,Eben Ezer Tres | Microsoft Community Moderator

    Was this answer helpful?

    20+ people found this answer helpful.
    0 comments No comments