Sorting Emails in The New Outlook

Anonymous
2023-10-04T23:39:12+00:00

Hello,

I went out of my way to come here and share this after having spent a couple of precious hours navigating the "New" Outlook.

This is the version it says under settings that I have:

You have Microsoft Outlook Version1.2023.927.100*(Production). Client Version is*20230929003.10 

Despite the neat and clean look and feel, I cannot wrap my head around something very basic that I (and I'm sure countless others) have become so accustomed to on the legacy Outlook, but let's call that the 'normal' Outlook, except that it simply vanished from the new edition.

I used to be able to sort emails by "From" and then start typing the name of the sender WITHOUT using the Search bar. This was a massive convenience as the way the results appear is different than how they appear when using the Search bar. Let's say I am searching for emails from 'Michael Lee' in this way. I will click Filter > Arrange By > From and immediately type the sender's name. Outlook would simply re-sort (not search) all the emails and the results will show emails from Michael Lee grouped under Michael Lee and sorted date-wise. If you got the spelling wrong, no biggie, simply collapse all the name groups so scrolling down is super quick. This was fantastic and something I thought would carry on to the New Outlook except that there is no such function there and this is bothering me to no end.

If this is the case, my question here is, why still have the Filter by Name function when a user can neither pull up the name they want nor collapse the name groups. Same for sorting by Subject. Once it is sorted by Subject, there is nothing one can do except to scroll down randomly.

As I manage the company's email accounts as an admin, I was on the phone with the MS365 representative and inquired whether the New Outlook I switched to is a fully launched product or still in beta, he confirmed it is fully operational and I am not using a sneak peek version of something under development. He also flatly suggested I can revert back to the normal Outlook. I know Microsoft is getting ready to remove Mail soon and one day down the line we all will be forced to use this New Outlook.

The annoying thing about the legacy Outlook is that the Red Flag button and the Delete Email icon are super close to each other. (see screenshot below)

Sorry to say this but apparently this is how it got approved by the Microsoft product leadership levels. That the distance between the email you want to trash and a super important one should be less than a cursor space. So that important email can be accidentally deleted! The New Outlook made a modest improvement in placement of the Flag and Trash bin icons (and increased distance between them to about two cursors lol) but then the sort feature is a major dealbreaker. My question is also, if ever there was any forum/platform Microsoft used to consult with users on how they use Outlook before deciding to do away with certain features that many consider to be in the DNA of Outlook?

Outlook | Windows | New Outlook for Windows | For home

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  1. Anonymous
    2025-04-20T19:34:34+00:00

    Thanks for your great post. I'm having the same frustrations & very much appreciate your excellent explanation to MS.

    Microsoft, you're better than this and far too experienced to let this kind of thing happen. This is the poorest transition I've seen in years. Please listen to your users. You had a great product and it is now diminished.

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  2. Anonymous
    2025-04-07T23:15:27+00:00

    Rather than complaining on the forum, if everyone upvotes this feature request on the Microsoft site, we might have more luck getting it implemented:

    https://feedbackportal.microsoft.com/feedback/idea/69873710-e106-ef11-a73d-6045bd7e894e?q=sort+by+name

    There are several requests asking for the same thing, but this one seems to have the most upvotes, although there are only 41 at time of posting!

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  3. Anonymous
    2025-03-21T17:24:32+00:00

    Please follow this step to use your classic Outlook - it saved me from new outlook. (Screenshot failed to upload)

    Help --> Go to Classic Outlook

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  4. Anonymous
    2025-03-11T14:03:42+00:00

    So true. I cannot remember when we did not have this facility. Not only have MS removed the facility to leap to the sender, addressee (especially in sent folder) and subject once you've clicked to arrange them alphabetically, but as pointed out above, when you click on an email before arranging the folder alphabetically it does not even keep you in that part of the alphabetical list, just leaves you at letter A. Time consuming, hugely damaging to efficiency, almost certainly will lead to important errors in failing to find key emails, and overall absolutely ridiculous!

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  5. Anonymous
    2025-03-06T18:33:10+00:00

    This is the single most frustrating thing in my job right now, and when I bought my new computer, I had no choice to remain with legacy Outlook like I wanted to. Microsoft just ignores its users because it knows many of us don't have a choice, we just have to use their stuff and we will "get used to it eventually."

    No, we will not. This is debilitating. A simple process I have used for 20 years was removed for no apparent reason and nobody will tell me why.

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    4 people found this answer helpful.
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