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I use the new version of outlook. The drop down menu for attachments, suggests three files; none is the most recent file used/saved. I have to go into my word documents folders, find the file, and open it to attach it to an email. How can I get the drop down menu of suggested files to display my most recently worked on file?
Using New Outlook on Windows for professional communication and productivity
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I hope the most recent files feature will be fixed. I used it all the time emailing a spreadsheet or word document just prior to sending it an email.
Right. They are making things harder than they used to be for no discernible reason.
I've just moved to Windows 11 and realised you can no longer drag a file down to the taskbar to switch windows, which is another easy way you could get a file you were looking at into your email. You can only drag a file into an email if you happen to have both the folder and your email open on your screen(s) already.
I've been using the new Outlook for a couple of months and like some of the changes and better integration of my calendar; honestly, I didn't realize how much I relied on the "recent files feature" until I didn't have it. It is super frustrating and time-consuming to have to browse for a file. Please fix this, Microsoft. I have since switched back and told all my coworkers not to update. I will keep a hopeful eye out.
3.Check Office Integration: Ensure that Outlook is properly integrated with your Office applications (e.g., Word, Excel, PowerPoint). Sometimes, issues with integration can prevent Outlook from accurately suggesting recent files. You can check the integration settings in Outlook's options or settings menu.
5.Check File Access Permissions: If the file you're trying to attach is located in a network folder or shared location, ensure that you have the necessary permissions to access it. Permission issues can prevent Outlook from suggesting the file in the attachment dropdown menu.
Can you please share the step-by-step process for how to do each of these?
- Use Recent Items: If the file you're looking for is a recent item, you can access it directly from the "Recent Items" list within Outlook. Click on the "Attach" button in the email composition window, then select "Recent Items" from the dropdown menu. This should display a list of files that you've recently accessed or opened.
We don't have "Recent Items" under Insert>Attach file, we only have "Suggested files" and this is what we're all complaining about. I saved a file a few minutes before trying to reply to this email and it's not suggested. I'd say 95% of the time I want to email a file that I just created.