Conditional formatting of Calender in new Outlook

Anonymous
2024-05-20T12:06:43+00:00

Hi,

At my company we have switched to the new Outlook version.
I am now trying to find a way to categorize the outlook calendar in similar way as in previous version. Then I could add contitional formatting on the categories (person, workd ertc) and get a good overview in my calendar.

I can not find this functionality anynore

It is not sufficient to right klick on a meeting and change category manually.

Greatful if you can support in this question, it really helps my efficiency.

Best Regards Karin

Outlook | Windows | New Outlook for Windows | For home

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  1. Anonymous
    2025-05-20T21:07:17+00:00

    Hello,

    On my end, there will be no switch to the New Outlook as long as calendar conditional formatting is not available. It is essential for having a clear and very quick overview of the types of meetings in my week.
    A good product is one that brings added value to users, that cares about the needs of its users...

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  2. Anonymous
    2025-05-12T20:46:36+00:00

    PLEASE bring back Conditional Formatting for use in the CALENDAR (not just the inbox). Just adding my voice to the many who are also requesting this as a vital function of their jobs.

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  3. Anonymous
    2025-05-12T13:41:35+00:00

    I am using the old version as well because the function is so important to me and my job.

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  4. Anonymous
    2025-04-09T07:01:59+00:00

    It would be nice, if MS could confirm, if they are bringing back the conditional formatting! And if so, a timeline would be lovely.
    I keep using the old Outlook until they do.

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  5. Anonymous
    2024-05-20T14:00:22+00:00

    Dear Karin Johansson,

    Good day! Thank you for posting to the Microsoft Community. We are glad to assist you.

    Based on your post regarding with "Conditional formatting of Calender in new Outlook". please follow these steps: Create a new conditional formatting rule

    1. Navigate to Settings > Mail > Conditional Formatting.
    2. Select + Create new conditional formatting rule.
    3. Name your new rule.
    4. Choose your condition(s).
    5. Select the font color for the message list to display. Under Preview, you can an example of how the text will appear.
    6. When you're satisfied with your selection, click OK.

    Screenshot of Select the font color in Conditional formatting setting

    1. Click Save.

    For detailed information on this feature please see Use Conditional formatting rules to change incoming messages in Outlook - Microsoft Support.

    However, if this feature is not yet available on your side, please wait a little since this feature is not yet fully rolled out,

    To check for the Status of the features see Microsoft 365 Roadmap | Microsoft 365

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    Thank you for your time and understanding. For other questions, feel free to add your post to the Microsoft Community team.

    Stay safe and healthy. Have a good day!

    Sincerely,

    Microsoft Community Moderator

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