Reminders for external invites in outlook now.

Hi Pat_Fernandez,

Thank you for posting. May I know how did external send the calendar invites, is it generated from Outlook desktop or any other application?

You may check whether you can manually set the reminder, On the Outlook go at the bottom of the screen, click Calendar. Open the meeting. On the Meeting Occurrence tab, on the Option tab click the Reminder dropdown and select how long before the meeting you want to get a reminder. This only applies to the selected meeting in the calendar.

You may refer to the article to check the detailed steps under Add or remove reminders for meetings

Moreover, if the above is not your scenario or I have misunderstood anything, please correct me and provide us with detailed example screenshot information about the issue including the Outlook desktop version via the private message so that we can check to further assist you.

I have sent you private message and here is the link to access it: https://answers.microsoft.com/en-us/privatemessage/inbox

Your patience and cooperation are highly appreciated.

Best regards,

Shyamal

Hi Shyamal,

Thanks for taking care of my question.

The invites are mostly coming from Google Calendar and I know how to set the reminders manually, I just wondered how I could get those reminders set automatically because we are receiving lots of invites and accepting them directly when the email invite comes. So, it would take much time if we have to go to every invite in the calendar to see which one doesnt have the reminder (only the ones from external apps) and set the reminders manually.

I'm just looking for a workaround to save time and not to miss any more meetings.

Thanks

Hi Pat_Fernandez,

Thanks for the update. Based on the description, it seems that the issue only happen with external calendar invites from Google.

Are you using Microsoft 365 Exchange Online account or any 3rd party ISP account?

In the meantime, you may please try to send test calendar invites via using Microsoft account (e.g. Outlook.com) to see if the problem still occurs. It will help us to determine whether it is specific to Google calendar invite side issue. If you don't have Microsoft account, please create a new one.

Does this issue recently happen such as after update to latest Office 365 version?

If so, you may use the workaround revert to earlier workable version if it is acceptable for you. Here is the article which has detailed steps listed: How to revert to an earlier version of Office

Note: If your organization IT team/Office 365 admin manage Office deployment please contact them for revert to earlier version.

Regarding this point, we would truly appreciate your kind understanding.

Best regards,

Shyamal

Hi Pat_Fernandez,

I'm writing to follow up on this thread. If there are any updates on your side, please post back information above at your convenience.

Best regards,

Shyamal

Hi Shyamal,

Thank you for your response.

I think I might have confused you but I'll try to explain myself better.

The reminders I'm not getting are from External meeting invites coming from Google Calendar, and when I receive these invites I accept them but I see that they are not automatically having the reminder. So, adding automatically a reminder when receiving and accepting an external invite from a google account would really help to avoid missing any more meetings because those external invites dont have a reminder.

I know I could go to each of those invites and do this manually but that will take some time, so, my question is if it's possible to have a rule or something so every time I receive an external invite (from Google calendar) and accept it, a reminder gets automatically set.

This is not a recent issue or gap I'm experiencing after an update, it has been like this all the time with Google Calendar invites.

Note: I'm using a Microsoft account all the time and the Outlook desktop app to receive those Google meeting invites.

Hope this clarifies the situation. Happy to provide more details if needed.

Thank you