Edit/Add Meeting Notes on meeting invite sent from someone else

Anonymous

I have a user who used, supposedly, used to be able to add note/details to a meeting they were invited to for our president.

For instance, the user Sally, received and accepted a meeting on behalf of John from Meeting Organizer. Sally would then be able to add notes about travel arrangements for John into the meeting she accepted on John's calendar. Now, she is no longer able to edit/add these details or the meeting at all.

Is it possible to add notes/details to a meeting invite from someone else? I am not interested in the OneNote plug-in function that allows you to edit a note for a meeting in OneNote. We would want to do this only inside Outlook.

User has full owner rights to the mailbox and calendar and we've tried it with added delegate rights and without.

Locked Question. This question was migrated from the Microsoft Support Community. You can vote on whether it's helpful, but you can't add comments or replies or follow the question.

0 comments

Answer accepted by question author

Anonymous

Anna,

First make sure you are on the Beta Channel or CC Preview latest build. This new feature will be in Current Channel later this week in Version 2311 (Version page, Update history).

Go to the Calendar tab in Outlook and add an appointment to your calendar. It can be anything. Double click on that appointment to open it and then click File, Options, Customize Ribbon, etc. Rest of steps from Known Issue article below.

Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support

Add the Edit Meeting button to the Ribbon

In Outlook Desktop switch to your calendar and open a meeting item.
Select File, Options, then Customize Ribbon.
In the right column under Customize the classic ribbon, under Main Tabs, select Appointment.
Select New Group and then after it appears, rename it Edit Meeting. You can rename it later if you prefer.
Use the Move Up arrow to move the Edit Meeting button under Actions. Keep the new group Edit Meeting selected.
Using the column on the left, under Choose commands from: click the dropdown and select Commands Not in the Ribbon.
In the picker box, locate and select Edit Meeting, then click Addto add it to the custom group you just created.
Select OKto exit Customize the Ribbon.

0 comments

297 additional answers

Anonymous

2024-09-05T16:57:16+00:00

We're at 28 pages of complaints and MS STILL won't consider reinstating the previous edit access. This issue has been nothing short of frustrating, time consuming and has only created more work for everyone where efficiency/productivity is key, especially when working with C-Suite executives. And the assistants who manage calendars are taking the brunt of looking unorganized and unable to edit meetings to streamline meeting information.
Was this answer helpful?

3 people found this answer helpful.

0 comments No comments
Anonymous

2024-09-05T16:58:29+00:00

WELL SAID!!!!
Was this answer helpful?

0 comments No comments
Anonymous

2024-09-07T21:01:08+00:00

thanks for your quick reply and "mirror" suggestion - I will do that and you resolved my issue : )
Was this answer helpful?

0 comments No comments
Anonymous

2024-09-07T21:02:35+00:00

thanks to EVERYONE who replied to my post - whether it was an actual suggestion to resolve or to simply validate that I wasn't doing anything incorrectly and that this is a true limitation. Can't believe how quickly everyone replied - best forum I've been on by far!
Was this answer helpful?

0 comments No comments