Edit/Add Meeting Notes on meeting invite sent from someone else

Anonymous
2023-08-16T19:12:41+00:00

I have a user who used, supposedly, used to be able to add note/details to a meeting they were invited to for our president.

For instance, the user Sally, received and accepted a meeting on behalf of John from Meeting Organizer. Sally would then be able to add notes about travel arrangements for John into the meeting she accepted on John's calendar. Now, she is no longer able to edit/add these details or the meeting at all.

Is it possible to add notes/details to a meeting invite from someone else? I am not interested in the OneNote plug-in function that allows you to edit a note for a meeting in OneNote. We would want to do this only inside Outlook.

User has full owner rights to the mailbox and calendar and we've tried it with added delegate rights and without.

Outlook | Windows | Classic Outlook for Windows | For home

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Anonymous
2023-11-27T21:03:05+00:00

Anna,

First make sure you are on the Beta Channel or CC Preview latest build. This new feature will be in Current Channel later this week in Version 2311 (Version page, Update history).

Go to the Calendar tab in Outlook and add an appointment to your calendar. It can be anything. Double click on that appointment to open it and then click File, Options, Customize Ribbon, etc. Rest of steps from Known Issue article below.

Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support

Add the Edit Meeting button to the Ribbon

  1. In Outlook Desktop switch to your calendar and open a meeting item.
  2. Select File, Options, then Customize Ribbon.
  3. In the right column under Customize the classic ribbon, under Main Tabs, select Appointment.
  4. Select New Group and then after it appears, rename it Edit Meeting. You can rename it later if you prefer.
  5. Use the Move Up arrow to move the Edit Meeting button under Actions. Keep the new group Edit Meeting selected.
  6. Using the column on the left, under Choose commands from: click the dropdown and select Commands Not in the Ribbon.
  7. In the picker box, locate and select Edit Meeting, then click Addto add it to the custom group you just created.
  8. Select OKto exit Customize the Ribbon.
    Edit meeting button Customize ribbon in Outlook

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  1. Anonymous
    2023-12-02T00:52:03+00:00

    Official answer is that MicroSoft was trying to prevent unauthorized access and possibly spoofing vulnerability:

    Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support.

    Because the executive/administrative assistant is going to jeopardize their job by trying to spoof their executives email calendar? - I am just guessing here......

    The original email is NOT being changed only the copy on the boss's calendar. - and the only issue with that was if the originator updated the meeting invite, you lost all the content you had saved. but it happened so infrequently that you made that work. :)

    Hopefully 12/12 is still the date for the new version and the edit meeting invite will be back in service!

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  2. Anonymous
    2023-12-04T16:58:18+00:00

    Hi Gabriel,

    I gave this a try again, and it was a lot of steps, but worked. Thank you! Jennifer

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  3. Anonymous
    2023-12-06T20:41:41+00:00

    I have the same issue. I used to be able to add an attachment, make notes in the body of the invite (questions I wanted to ask during the meeting, notes for something I was supposed to present, etc.) FOR MY EYES ONLY. We no longer have this option, and it's crippling.

    Example: The organizer sends an email with an agenda for an upcoming recurring meeting. Invitees cannot attach the agenda to their personal invite, nor can they copy/paste it into the invite, perhaps editing it with questions they want to ask during the meeting. The organizer does not want to re-send the invite every time an agenda is put together, only for every invitee to have to re-accept.

    Why was this functionality taken away??? PLEASE FIX THIS. I don't want to edit another person's calendar. I simply want the ability to make notes or add attachments to my own personal invitation to keep myself organized and be more efficient during scheduled meetings - something that was available to all users for many years.

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  4. Anonymous
    2023-12-07T16:15:59+00:00

    I have the same issue. I used to be able to add an attachment, make notes in the body of the invite (questions I wanted to ask during the meeting, notes for something I was supposed to present, etc.) FOR MY EYES ONLY. We no longer have this option, and it's crippling.

    Example: The organizer sends an email with an agenda for an upcoming recurring meeting. Invitees cannot attach the agenda to their personal invite, nor can they copy/paste it into the invite, perhaps editing it with questions they want to ask during the meeting. The organizer does not want to re-send the invite every time an agenda is put together, only for every invitee to have to re-accept.

    Why was this functionality taken away??? PLEASE FIX THIS. I don't want to edit another person's calendar. I simply want the ability to make notes or add attachments to my own personal invitation to keep myself organized and be more efficient during scheduled meetings - something that was available to all users for many years.

    I think the "battle" has been lost in terms of getting fully back to where things were, but after a lot of complaints along the same lines as yours, MS have undertaken to revert at least some of the previous functionality we valued. Using "layperson's terminology", If you have previleges which allow you to download changes to software on your device, you can now try out the "partially reverted" version of Outlook. If you are like me, at the behest of your IT Dept, then you will have to await a "general" Outlook update release which I gather is not too far off....

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