Edit/Add Meeting Notes on meeting invite sent from someone else

Anonymous
2023-08-16T19:12:41+00:00

I have a user who used, supposedly, used to be able to add note/details to a meeting they were invited to for our president.

For instance, the user Sally, received and accepted a meeting on behalf of John from Meeting Organizer. Sally would then be able to add notes about travel arrangements for John into the meeting she accepted on John's calendar. Now, she is no longer able to edit/add these details or the meeting at all.

Is it possible to add notes/details to a meeting invite from someone else? I am not interested in the OneNote plug-in function that allows you to edit a note for a meeting in OneNote. We would want to do this only inside Outlook.

User has full owner rights to the mailbox and calendar and we've tried it with added delegate rights and without.

Outlook | Windows | Classic Outlook for Windows | For home

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Anonymous
2023-11-27T21:03:05+00:00

Anna,

First make sure you are on the Beta Channel or CC Preview latest build. This new feature will be in Current Channel later this week in Version 2311 (Version page, Update history).

Go to the Calendar tab in Outlook and add an appointment to your calendar. It can be anything. Double click on that appointment to open it and then click File, Options, Customize Ribbon, etc. Rest of steps from Known Issue article below.

Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support

Add the Edit Meeting button to the Ribbon

  1. In Outlook Desktop switch to your calendar and open a meeting item.
  2. Select File, Options, then Customize Ribbon.
  3. In the right column under Customize the classic ribbon, under Main Tabs, select Appointment.
  4. Select New Group and then after it appears, rename it Edit Meeting. You can rename it later if you prefer.
  5. Use the Move Up arrow to move the Edit Meeting button under Actions. Keep the new group Edit Meeting selected.
  6. Using the column on the left, under Choose commands from: click the dropdown and select Commands Not in the Ribbon.
  7. In the picker box, locate and select Edit Meeting, then click Addto add it to the custom group you just created.
  8. Select OKto exit Customize the Ribbon.
    Edit meeting button Customize ribbon in Outlook

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  1. Anonymous
    2023-11-29T13:18:21+00:00

    Why doesn't Microsoft JUST CHANGE IT BACK TO THE WAY IT WAS!!!???

    Why all this chaos !

    If you are testing and creating a way to add something to another's calendar invite, why not just revert to the previous manner in which we were all HAPPILY and EASILY able to do so.

    This is not rocket science !! Not sure what the core issue is and why the change was made.

    Anybody from Microsoft know the justification? Check with Mr. Gates, maybe?

    Absolutely spot-on....I couldn't agree more.....having read almost all the messages in this "thread", I still believe that I don't understand precisely what motivated the change, other than that it apperently led to a type of securiry vulnerability ??!!

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  2. Anonymous
    2023-11-29T16:23:51+00:00

    Aman. Something that took one or to clicks now is a whole procedure to add commands. and I can't even get to the Beta version, so I am stuck back at square one. :)

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  3. Anonymous
    2023-11-30T16:20:37+00:00

    Hi all,

    The new Edit Meeting button is now available in Current Channel with Version 2311 Build 17029.20068. To update to that build immediately click File, Office Account, Update Options, Update Now.

    Instructions to add the button to the Ribbon or Quick Access Toolbar are in the resolution section of this article, Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support.

    The Outlook Team is still discussing when the button will go to the other Office Channels. The earlies it will be ported to the other channels is the December 12th public update. I will keep the article I linked above updated with status as soon as I get it.

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  4. Anonymous
    2023-11-30T17:53:42+00:00

    I followed the steps to add the button to the Quick Access Ribbon, there is no opting to add "Edit Meeting" to the Quick Access Toolbar. Edit Meeting does not appear on the list. And under Customize the classic ribbon, under Main Tabs, there is no "Appointment" appearing. Can anyone help? Thank you, Jennifer

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