Edit/Add Meeting Notes on meeting invite sent from someone else

Anonymous
2023-08-16T19:12:41+00:00

I have a user who used, supposedly, used to be able to add note/details to a meeting they were invited to for our president.

For instance, the user Sally, received and accepted a meeting on behalf of John from Meeting Organizer. Sally would then be able to add notes about travel arrangements for John into the meeting she accepted on John's calendar. Now, she is no longer able to edit/add these details or the meeting at all.

Is it possible to add notes/details to a meeting invite from someone else? I am not interested in the OneNote plug-in function that allows you to edit a note for a meeting in OneNote. We would want to do this only inside Outlook.

User has full owner rights to the mailbox and calendar and we've tried it with added delegate rights and without.

Outlook | Windows | Classic Outlook for Windows | For home

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Anonymous
2023-11-27T21:03:05+00:00

Anna,

First make sure you are on the Beta Channel or CC Preview latest build. This new feature will be in Current Channel later this week in Version 2311 (Version page, Update history).

Go to the Calendar tab in Outlook and add an appointment to your calendar. It can be anything. Double click on that appointment to open it and then click File, Options, Customize Ribbon, etc. Rest of steps from Known Issue article below.

Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support

Add the Edit Meeting button to the Ribbon

  1. In Outlook Desktop switch to your calendar and open a meeting item.
  2. Select File, Options, then Customize Ribbon.
  3. In the right column under Customize the classic ribbon, under Main Tabs, select Appointment.
  4. Select New Group and then after it appears, rename it Edit Meeting. You can rename it later if you prefer.
  5. Use the Move Up arrow to move the Edit Meeting button under Actions. Keep the new group Edit Meeting selected.
  6. Using the column on the left, under Choose commands from: click the dropdown and select Commands Not in the Ribbon.
  7. In the picker box, locate and select Edit Meeting, then click Addto add it to the custom group you just created.
  8. Select OKto exit Customize the Ribbon.
    Edit meeting button Customize ribbon in Outlook

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  1. Anonymous
    2023-11-16T21:08:50+00:00

    Yes, exactly this. I am trying to think of a work around but not succeeding. As an executive admin myself I feel their pain. I need to add notes about the meetings all the time and potentially attach documents or emails and now can't. This is a total disaster.

    @microsoft please change this back

    I couldn't agree more !!!

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  2. Anonymous
    2023-11-20T15:13:44+00:00

    Hi Gabriel.

    I ran the registry command to opt in on beta channel and updated Outlook (about Outlook now shows: Microsoft® Outlook® for Microsoft 365 MSO (Version 2312 Build 16.0.17031.20000) 32-bit).

    When following the instructions to customize the toolbar, I do not see the button 'Edit meetings'.

    Anything I'm missing?

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  3. Anonymous
    2023-11-27T13:59:51+00:00

    Thomas,

    Use the instructions I posted in the Known Issue article under STATUS:RESOLUTION section, Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support.

    There might be another way to do it, but I found it best to open a calendar item or create an appointment on the calendar, then open the appointment, and then click File, Options, Customize Ribbon. It's tricky getting to the right place in the ribbon to add the Edit Meeting button. Also, make sure you add a new Group in the ribbon to add the Edit Meeting button to. I put the steps I used in the instructions in the link above. Hope this helps.

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  4. Anonymous
    2023-11-27T17:43:29+00:00

    I checked both Commands Not In Ribbon and All Commands for both the Customize Ribbon AND Quick Access Toolbar, and I do not have the same options that you do. :( That would have been an AWESOME fix, though! :)

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