Edit/Add Meeting Notes on meeting invite sent from someone else

Anonymous
2023-08-16T19:12:41+00:00

I have a user who used, supposedly, used to be able to add note/details to a meeting they were invited to for our president.

For instance, the user Sally, received and accepted a meeting on behalf of John from Meeting Organizer. Sally would then be able to add notes about travel arrangements for John into the meeting she accepted on John's calendar. Now, she is no longer able to edit/add these details or the meeting at all.

Is it possible to add notes/details to a meeting invite from someone else? I am not interested in the OneNote plug-in function that allows you to edit a note for a meeting in OneNote. We would want to do this only inside Outlook.

User has full owner rights to the mailbox and calendar and we've tried it with added delegate rights and without.

Outlook | Windows | Classic Outlook for Windows | For home

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Anonymous
2023-11-27T21:03:05+00:00

Anna,

First make sure you are on the Beta Channel or CC Preview latest build. This new feature will be in Current Channel later this week in Version 2311 (Version page, Update history).

Go to the Calendar tab in Outlook and add an appointment to your calendar. It can be anything. Double click on that appointment to open it and then click File, Options, Customize Ribbon, etc. Rest of steps from Known Issue article below.

Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support

Add the Edit Meeting button to the Ribbon

  1. In Outlook Desktop switch to your calendar and open a meeting item.
  2. Select File, Options, then Customize Ribbon.
  3. In the right column under Customize the classic ribbon, under Main Tabs, select Appointment.
  4. Select New Group and then after it appears, rename it Edit Meeting. You can rename it later if you prefer.
  5. Use the Move Up arrow to move the Edit Meeting button under Actions. Keep the new group Edit Meeting selected.
  6. Using the column on the left, under Choose commands from: click the dropdown and select Commands Not in the Ribbon.
  7. In the picker box, locate and select Edit Meeting, then click Addto add it to the custom group you just created.
  8. Select OKto exit Customize the Ribbon.
    Edit meeting button Customize ribbon in Outlook

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  1. Anonymous
    2023-10-13T20:40:42+00:00

    Hi all,

    We got more specifics on the solution from the Outlook Team and updated the Known Issue article (top grey box), Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support.

    The solution will be similar to the Edit Message feature we have for mail items today. It will not likely be on the Ribbon by default though. We will need to add it to the Ribbon or Quick Access Toolbar. The timeline was updated to say in Beta in November and Production in December. The Outlook Team is actively working on implementation. I'll update as soon as I know exact ETA and also when it gets to Beta so you can test/use it. There is a fairly easy step to get to Beta and I will include that info.

    Example of Edit Message:

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  2. Anonymous
    2023-10-15T20:40:51+00:00

    Hi all,

    We got more specifics on the solution from the Outlook Team and updated the Known Issue article (top grey box), Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support.

    The solution will be similar to the Edit Message feature we have for mail items today. It will not likely be on the Ribbon by default though. We will need to add it to the Ribbon or Quick Access Toolbar. The timeline was updated to say in Beta in November and Production in December. The Outlook Team is actively working on implementation. I'll update as soon as I know exact ETA and also when it gets to Beta so you can test/use it. There is a fairly easy step to get to Beta and I will include that info.

    Example of Edit Message:

    Image

    Thanks for keeing us informed.....

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  3. Anonymous
    2023-10-16T14:28:23+00:00

    In the meantime, a lot of people seemed to have missed the workaround of simply forwarding the meeting back to yourself. Before you hit "Send", add your notes~~/attachments~~. [EDIT: sorry, can't add attachments - only notes]

    Those notes and attachments though, will be overwritten if the meeting organizer updates the meeting, so once you accept this "forwarded" meeting; copy it to your calendar so you have a standalone version that can't be overwritten. Then delete the original forward so you don't have an extra version cluttering up your calendar.

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  4. Anonymous
    2023-10-17T21:25:58+00:00

    The workaround ONLY works if a meeting is allowed to be forwarded. So..... it's not just that simple. This is not a workable solution for everything. And for those who update invites frequently, this again is not a viable solution.

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