Edit/Add Meeting Notes on meeting invite sent from someone else

Anonymous
2023-08-16T19:12:41+00:00

I have a user who used, supposedly, used to be able to add note/details to a meeting they were invited to for our president.

For instance, the user Sally, received and accepted a meeting on behalf of John from Meeting Organizer. Sally would then be able to add notes about travel arrangements for John into the meeting she accepted on John's calendar. Now, she is no longer able to edit/add these details or the meeting at all.

Is it possible to add notes/details to a meeting invite from someone else? I am not interested in the OneNote plug-in function that allows you to edit a note for a meeting in OneNote. We would want to do this only inside Outlook.

User has full owner rights to the mailbox and calendar and we've tried it with added delegate rights and without.

Outlook | Windows | Classic Outlook for Windows | For home

Locked Question. This question was migrated from the Microsoft Support Community. You can vote on whether it's helpful, but you can't add comments or replies or follow the question.

0 comments
Answer accepted by question author
Anonymous
2023-11-27T21:03:05+00:00

Anna,

First make sure you are on the Beta Channel or CC Preview latest build. This new feature will be in Current Channel later this week in Version 2311 (Version page, Update history).

Go to the Calendar tab in Outlook and add an appointment to your calendar. It can be anything. Double click on that appointment to open it and then click File, Options, Customize Ribbon, etc. Rest of steps from Known Issue article below.

Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support

Add the Edit Meeting button to the Ribbon

  1. In Outlook Desktop switch to your calendar and open a meeting item.
  2. Select File, Options, then Customize Ribbon.
  3. In the right column under Customize the classic ribbon, under Main Tabs, select Appointment.
  4. Select New Group and then after it appears, rename it Edit Meeting. You can rename it later if you prefer.
  5. Use the Move Up arrow to move the Edit Meeting button under Actions. Keep the new group Edit Meeting selected.
  6. Using the column on the left, under Choose commands from: click the dropdown and select Commands Not in the Ribbon.
  7. In the picker box, locate and select Edit Meeting, then click Addto add it to the custom group you just created.
  8. Select OKto exit Customize the Ribbon.
    Edit meeting button Customize ribbon in Outlook

Was this answer helpful?

200+ people found this answer helpful.
0 comments

297 additional answers

Sort by: Oldest
Most helpful Newest Oldest
  1. Anonymous
    2023-10-02T10:47:17+00:00

    Not having this feature is a terrible downgrade of my effectiveness and my ability to seamlessly add bullet points and collateral for an upcoming meeting in Outlook I did not organize myself. I need to be able to add discussion points to an upcoming meeting that only I see.

    How am I supposed to keep track of these thoughts/attachments/notes? My logical workflow is interrupted!

    Bring this feature back ASAP!!

    Was this answer helpful?

    2 people found this answer helpful.
    0 comments
  2. Anonymous
    2023-10-02T23:18:51+00:00

    Prior to attending a meeting organised by someone else I have always been able to modify the body of the meeting on my desktop version of outlook without anyone else seeing my extra notes.

    I would update the meeting invite include talking points and questions I wanted to ask during the meeting.

    During the meeting I would also add any notes and responses. After the meeting I could easily go back to the invite and see when the meeting was held, attendees, info and attachments from the organiser as well as my notes and these are also searchable and I can see other related meetings held in the search. I am also able to search for any related email communications in the same search.

    Please bring this back!

    Was this answer helpful?

    3 people found this answer helpful.
    0 comments
  3. Anonymous
    2023-10-03T10:37:02+00:00

    Prior to attending a meeting organised by someone else I have always been able to modify the body of the meeting on my desktop version of outlook without anyone else seeing my extra notes.

    I would update the meeting invite include talking points and questions I wanted to ask during the meeting.

    During the meeting I would also add any notes and responses. After the meeting I could easily go back to the invite and see when the meeting was held, attendees, info and attachments from the organiser as well as my notes and these are also searchable and I can see other related meetings held in the search. I am also able to search for any related email communications in the same search.

    Please bring this back!

    I agree entirely !

    Was this answer helpful?

    1 person found this answer helpful.
    0 comments
  4. Anonymous
    2023-10-03T14:03:46+00:00

    Hi All, So GLAD to hear I am not the only one to post minute notes to other people's calendar notes!

    This seemed to be the only way around retention issues with some Outlook mailbox retention limits.

    My only solution for the issue above has been to forward the meeting to myself for the timeslot after and add my notes, I edit my header to include NOTES so that I don't get it confused with the meeting. Sometimes I delete the original meeting, if a stand alone, but often it is part of a series so this can become cumbersome for calendar management.

    WHY did someone at MS365 decide calendar events should no longer be editable by an invitee? Obviously they still use PAPER!

    Was this answer helpful?

    1 person found this answer helpful.
    0 comments