Edit/Add Meeting Notes on meeting invite sent from someone else

Anonymous
2023-08-16T19:12:41+00:00

I have a user who used, supposedly, used to be able to add note/details to a meeting they were invited to for our president.

For instance, the user Sally, received and accepted a meeting on behalf of John from Meeting Organizer. Sally would then be able to add notes about travel arrangements for John into the meeting she accepted on John's calendar. Now, she is no longer able to edit/add these details or the meeting at all.

Is it possible to add notes/details to a meeting invite from someone else? I am not interested in the OneNote plug-in function that allows you to edit a note for a meeting in OneNote. We would want to do this only inside Outlook.

User has full owner rights to the mailbox and calendar and we've tried it with added delegate rights and without.

Outlook | Windows | Classic Outlook for Windows | For home

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Anonymous
2023-11-27T21:03:05+00:00

Anna,

First make sure you are on the Beta Channel or CC Preview latest build. This new feature will be in Current Channel later this week in Version 2311 (Version page, Update history).

Go to the Calendar tab in Outlook and add an appointment to your calendar. It can be anything. Double click on that appointment to open it and then click File, Options, Customize Ribbon, etc. Rest of steps from Known Issue article below.

Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support

Add the Edit Meeting button to the Ribbon

  1. In Outlook Desktop switch to your calendar and open a meeting item.
  2. Select File, Options, then Customize Ribbon.
  3. In the right column under Customize the classic ribbon, under Main Tabs, select Appointment.
  4. Select New Group and then after it appears, rename it Edit Meeting. You can rename it later if you prefer.
  5. Use the Move Up arrow to move the Edit Meeting button under Actions. Keep the new group Edit Meeting selected.
  6. Using the column on the left, under Choose commands from: click the dropdown and select Commands Not in the Ribbon.
  7. In the picker box, locate and select Edit Meeting, then click Addto add it to the custom group you just created.
  8. Select OKto exit Customize the Ribbon.
    Edit meeting button Customize ribbon in Outlook

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  1. Anonymous
    2023-08-21T19:04:25+00:00

    As I read it, the original post is NOT talking about editing the meeting invite, such as changing the time, place or invitees. We are all talking about adding notes for just ourselves in the body of the invite. Each person used to be able to add stuff to this section whenever they wanted and no one else would have access to it unless it was set as a response, but as of last week we can't do anything with it unless we are the originator of the meeting or click 'Resond' first, which then requires it to be sent out to save it with the meeting. This is NOT helpful.

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  2. Anonymous
    2023-08-22T11:19:32+00:00

    Absolutely Derick. I do NOT want to edit the meeting invite (as in date/time/attendees etc). I simply want to add my notes as an aide memoire. The box under the meeting details used to be free text and lots of handy notes added. Now that functionality has been removed and unless I sent the invite it's not possible to add any text.

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  3. Anonymous
    2023-08-22T11:47:36+00:00

    Derick / Lisa - this is exactly what I meant. The copy of the meeting that is in your calendar, as an attendee rather than as the organizer (or a delegate of the organizer, who is working from the organizer's calendar). Duly noted and understood we're not talking about changing date/time/attendees etc.

    So we 3 are surely on the same page and I think we are all in sync with the OP. Where I start to fall off from the pack is that I agree - that shouldn't be available for you to edit. If the organizer wants to include attachments and/or body text, or even change the subject/title of the meeting - they can do that. When they do, your local changes ought to be overwritten by whatever updates come from the organizer. This item is theirs to be in control of.

    I do agree it would be convenient if there was somehow a local-only field on these meetings (local not meaning local computer, but this-attendee's-eyes-only per se). I do not know if there used to be such a local-only field and it was taken away. My current guess is no, and they simply realized the gap and have closed it.

    As a helpdesk agent for Outlook/Exchange, as well as Exchange admin, for most of my career, I can say - large meetings get out of sync between all the attendees and there is no way out of that situation where everyone is happy. So this is why I'm so strongly leaning this way (selfishly).

    So I'm on your side for solution just like what was available, but which is definitely safe from wreaking havoc on meetings/calendars.

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  4. Anonymous
    2023-08-22T14:03:59+00:00

    Currently having the same issue where employees have all of a sudden lost the ability to add notes or related files to calendar events that they are not the organizer of. From what I am being told from them , this feature has existed for years, and is all of a sudden missing.

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