Edit/Add Meeting Notes on meeting invite sent from someone else

Anonymous
2023-08-16T19:12:41+00:00

I have a user who used, supposedly, used to be able to add note/details to a meeting they were invited to for our president.

For instance, the user Sally, received and accepted a meeting on behalf of John from Meeting Organizer. Sally would then be able to add notes about travel arrangements for John into the meeting she accepted on John's calendar. Now, she is no longer able to edit/add these details or the meeting at all.

Is it possible to add notes/details to a meeting invite from someone else? I am not interested in the OneNote plug-in function that allows you to edit a note for a meeting in OneNote. We would want to do this only inside Outlook.

User has full owner rights to the mailbox and calendar and we've tried it with added delegate rights and without.

Outlook | Windows | Classic Outlook for Windows | For home

Locked Question. This question was migrated from the Microsoft Support Community. You can vote on whether it's helpful, but you can't add comments or replies or follow the question.

0 comments
Answer accepted by question author
Anonymous
2023-11-27T21:03:05+00:00

Anna,

First make sure you are on the Beta Channel or CC Preview latest build. This new feature will be in Current Channel later this week in Version 2311 (Version page, Update history).

Go to the Calendar tab in Outlook and add an appointment to your calendar. It can be anything. Double click on that appointment to open it and then click File, Options, Customize Ribbon, etc. Rest of steps from Known Issue article below.

Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support

Add the Edit Meeting button to the Ribbon

  1. In Outlook Desktop switch to your calendar and open a meeting item.
  2. Select File, Options, then Customize Ribbon.
  3. In the right column under Customize the classic ribbon, under Main Tabs, select Appointment.
  4. Select New Group and then after it appears, rename it Edit Meeting. You can rename it later if you prefer.
  5. Use the Move Up arrow to move the Edit Meeting button under Actions. Keep the new group Edit Meeting selected.
  6. Using the column on the left, under Choose commands from: click the dropdown and select Commands Not in the Ribbon.
  7. In the picker box, locate and select Edit Meeting, then click Addto add it to the custom group you just created.
  8. Select OKto exit Customize the Ribbon.
    Edit meeting button Customize ribbon in Outlook

Was this answer helpful?

200+ people found this answer helpful.
0 comments

297 additional answers

Sort by: Oldest
Most helpful Newest Oldest
  1. Anonymous
    2023-09-14T18:35:38+00:00

    Well, as recommended, I had switched to using OneNote for my meetings minutes until today OneNote would not open. Following the instruction it provided, I tried restarting my computer several times then cleared cache. End result, all the notes for the meetings are now lost.

    This is exactly why I had previous REFUSED to use BrokeNote/NoNote.

    #NEVERagain! #Anythingbutmicrosoft

    Was this answer helpful?

    0 comments
  2. Anonymous
    2023-09-14T21:42:10+00:00

    Exactly the same here! This update is not helpful and actually disruptive. Our executives on the move rely on us to add pertinent information on the calendar invite as flipping back and forth between the calendar and email is very tedious on a phone; let alone the risk of grabbing the wrong email version.

    Was this answer helpful?

    2 people found this answer helpful.
    0 comments
  3. Anonymous
    2023-09-15T07:07:22+00:00

    I genuinely cannot do my work any more. Having notes in one note for meetings, so opening two programmes just to check the details coming up is a problem. What on earth did this update solve? The meeting insights offer relief sometimes, BUT I wish i could ADD to them at least (in lieu of notes, which is what i really want) - i need to add comments, discussion topics, documents, in a meeting to be prepared for it. at this stage, even pen and paper would be more efficient than outlook.

    Was this answer helpful?

    5 people found this answer helpful.
    0 comments
  4. Anonymous
    2023-09-15T09:29:50+00:00

    The reason this was originally changed is because of a possible security exploit. In received calendar items embedded images would open automatically. If a bad actor sent a meeting item with for example a UNC path to an image then it might be possible to capture the NTLM credential. If you end up setting the reg key it will be a good practice to watch for meeting items from people you don't know and especially images or unexpected credential prompts.

    Is it not possible for MS to control/nulify /block/protect against the "possible security exploit" rather than resorting to removing the (very useful) functionality from the software ?

    Was this answer helpful?

    0 comments