Edit/Add Meeting Notes on meeting invite sent from someone else

Anonymous
2023-08-16T19:12:41+00:00

I have a user who used, supposedly, used to be able to add note/details to a meeting they were invited to for our president.

For instance, the user Sally, received and accepted a meeting on behalf of John from Meeting Organizer. Sally would then be able to add notes about travel arrangements for John into the meeting she accepted on John's calendar. Now, she is no longer able to edit/add these details or the meeting at all.

Is it possible to add notes/details to a meeting invite from someone else? I am not interested in the OneNote plug-in function that allows you to edit a note for a meeting in OneNote. We would want to do this only inside Outlook.

User has full owner rights to the mailbox and calendar and we've tried it with added delegate rights and without.

Outlook | Windows | Classic Outlook for Windows | For home

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Anonymous
2023-11-27T21:03:05+00:00

Anna,

First make sure you are on the Beta Channel or CC Preview latest build. This new feature will be in Current Channel later this week in Version 2311 (Version page, Update history).

Go to the Calendar tab in Outlook and add an appointment to your calendar. It can be anything. Double click on that appointment to open it and then click File, Options, Customize Ribbon, etc. Rest of steps from Known Issue article below.

Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support

Add the Edit Meeting button to the Ribbon

  1. In Outlook Desktop switch to your calendar and open a meeting item.
  2. Select File, Options, then Customize Ribbon.
  3. In the right column under Customize the classic ribbon, under Main Tabs, select Appointment.
  4. Select New Group and then after it appears, rename it Edit Meeting. You can rename it later if you prefer.
  5. Use the Move Up arrow to move the Edit Meeting button under Actions. Keep the new group Edit Meeting selected.
  6. Using the column on the left, under Choose commands from: click the dropdown and select Commands Not in the Ribbon.
  7. In the picker box, locate and select Edit Meeting, then click Addto add it to the custom group you just created.
  8. Select OKto exit Customize the Ribbon.
    Edit meeting button Customize ribbon in Outlook

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  1. Anonymous
    2023-09-14T15:45:45+00:00

    Hello,

    I appreciate L Harvey's response and question posed, (one that has been posed many times on this chain). I am really interested in hearing from one of the MS leaders. 1) what was the motivation behind changing the functionality and 2) Is there a plan and date to change it back?

    I believe it is clear from the many responses that the functionality change is not welcomed by the end users, nor given the reported uses by the end user does it impact the intended meeting delivery, times/updates etc.

    Is there any intention (unless I missed something) for a MS leader to respond to this chain?

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  2. Anonymous
    2023-09-14T16:00:34+00:00

    Hi all,

    The Outlook Team will be adding a non-policy registry key to re-enable editing meetings and its currently planned for the October Public Update on 10/10/23. We will be adding this ETA to the Known Issue article later today, Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support.

    The reason this was originally changed is because of a possible security exploit. In received calendar items embedded images would open automatically. If a bad actor sent a meeting item with for example a UNC path to an image then it might be possible to capture the NTLM credential. If you end up setting the reg key it will be a good practice to watch for meeting items from people you don't know and especially images or unexpected credential prompts.

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  3. Anonymous
    2023-09-14T16:10:49+00:00

    Will this change be pushed to all users automatically? Or, will individual updates be required -- i.e. will an update go out that makes this change or does each company have to make the change if they want it? Working for a conglomerate, I know I won't see the change if it's the latter.

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  4. Anonymous
    2023-09-14T17:20:08+00:00

    The change will be added as a new registry key. After the update on 10/10 you will need to add the registry key on your machine for Outlook to enable editing meetings. We will add the registry key to the article I referenced earlier with the steps to add it to the registry.

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