Edit/Add Meeting Notes on meeting invite sent from someone else

Anonymous

I have a user who used, supposedly, used to be able to add note/details to a meeting they were invited to for our president.

For instance, the user Sally, received and accepted a meeting on behalf of John from Meeting Organizer. Sally would then be able to add notes about travel arrangements for John into the meeting she accepted on John's calendar. Now, she is no longer able to edit/add these details or the meeting at all.

Is it possible to add notes/details to a meeting invite from someone else? I am not interested in the OneNote plug-in function that allows you to edit a note for a meeting in OneNote. We would want to do this only inside Outlook.

User has full owner rights to the mailbox and calendar and we've tried it with added delegate rights and without.

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Anonymous

Anna,

First make sure you are on the Beta Channel or CC Preview latest build. This new feature will be in Current Channel later this week in Version 2311 (Version page, Update history).

Go to the Calendar tab in Outlook and add an appointment to your calendar. It can be anything. Double click on that appointment to open it and then click File, Options, Customize Ribbon, etc. Rest of steps from Known Issue article below.

Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support

Add the Edit Meeting button to the Ribbon

In Outlook Desktop switch to your calendar and open a meeting item.
Select File, Options, then Customize Ribbon.
In the right column under Customize the classic ribbon, under Main Tabs, select Appointment.
Select New Group and then after it appears, rename it Edit Meeting. You can rename it later if you prefer.
Use the Move Up arrow to move the Edit Meeting button under Actions. Keep the new group Edit Meeting selected.
Using the column on the left, under Choose commands from: click the dropdown and select Commands Not in the Ribbon.
In the picker box, locate and select Edit Meeting, then click Addto add it to the custom group you just created.
Select OKto exit Customize the Ribbon.

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297 additional answers

Anonymous

2023-08-18T15:30:36+00:00

Exactly the same here! I used to add notes to all my regular meetings to act as aide memoir so I knew what needed to be addressed when the meeting was taking place. Everything was in one place and it was invaluable. Now with a supposed 'update' the functionality has gone. Who makes these decisions - as I can't believe any user would have opted for this as an enhancement. Please, if any one knows how to get this feature back, let me know!
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Anonymous

2023-08-18T15:59:47+00:00

The purpose in Outlook is to add additional content/attachments/previous threads that is not to be shared with everyone on the invite.
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Anonymous

2023-08-18T16:03:18+00:00

I agree!!!!!! This is devastating to how I'm expected to do my job. I've been doing this for the last 9+ years and now it has become an expectation of me to include such information. It's a time saver for those who can't seem to drop more than a MS Teams number in the body.
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Anonymous

2023-08-21T16:54:50+00:00

While I do think Sally as a properly setup delegate for John, SHOULD be able to modify the event occurrences/series by doing so from HIS calendar, pause..... I do NOT think that is what is being asked here. Instead I would like to ask - are you/Sally talking about being able to modify the instance of that meeting in Sally's own calendar? Similar to this like-timed issue on TechCommunity M365-Insider forum: https://techcommunity.microsoft.com/t5/microsoft-365-insider/unable-to-edit-outlook-meeting-s-body-text-i-m-not-the-organizer/m-p/3905167

Please do confirm. The other responses seem to be entertaining the topic as though we're talking about what I've just asked to clarify. Especially Simbarashe's response which goes along exactly with the idea that only the organizer can modify the meeting copy that ends up on all attendees calendars.

This Support.microsoft.com page highlights the behavior we're seeing as being by design: https://support.microsoft.com/en-us/office/change-an-appointment-meeting-or-event-29b44f7a-8938-4b99-b98d-3efcf45f7613

I feel like there's been an update to the product that closes the trap door that is - users making edits to meeting occurrences/series and everyone's copy getting way out of whack. Those kinds of issues are extremely difficult to troubleshoot and more difficult again to resolve in any kind of satisfactory way. If I am right about this, then I am excited and pleased that Microsoft has closed this trap door. But I really have no idea and will do an MS Support case to try and prove/disprove my theory.
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