Edit/Add Meeting Notes on meeting invite sent from someone else

Anonymous
2023-08-16T19:12:41+00:00

I have a user who used, supposedly, used to be able to add note/details to a meeting they were invited to for our president.

For instance, the user Sally, received and accepted a meeting on behalf of John from Meeting Organizer. Sally would then be able to add notes about travel arrangements for John into the meeting she accepted on John's calendar. Now, she is no longer able to edit/add these details or the meeting at all.

Is it possible to add notes/details to a meeting invite from someone else? I am not interested in the OneNote plug-in function that allows you to edit a note for a meeting in OneNote. We would want to do this only inside Outlook.

User has full owner rights to the mailbox and calendar and we've tried it with added delegate rights and without.

Outlook | Windows | Classic Outlook for Windows | For home

Locked Question. This question was migrated from the Microsoft Support Community. You can vote on whether it's helpful, but you can't add comments or replies or follow the question.

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Anonymous
2023-11-27T21:03:05+00:00

Anna,

First make sure you are on the Beta Channel or CC Preview latest build. This new feature will be in Current Channel later this week in Version 2311 (Version page, Update history).

Go to the Calendar tab in Outlook and add an appointment to your calendar. It can be anything. Double click on that appointment to open it and then click File, Options, Customize Ribbon, etc. Rest of steps from Known Issue article below.

Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support

Add the Edit Meeting button to the Ribbon

  1. In Outlook Desktop switch to your calendar and open a meeting item.
  2. Select File, Options, then Customize Ribbon.
  3. In the right column under Customize the classic ribbon, under Main Tabs, select Appointment.
  4. Select New Group and then after it appears, rename it Edit Meeting. You can rename it later if you prefer.
  5. Use the Move Up arrow to move the Edit Meeting button under Actions. Keep the new group Edit Meeting selected.
  6. Using the column on the left, under Choose commands from: click the dropdown and select Commands Not in the Ribbon.
  7. In the picker box, locate and select Edit Meeting, then click Addto add it to the custom group you just created.
  8. Select OKto exit Customize the Ribbon.
    Edit meeting button Customize ribbon in Outlook

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  1. Anonymous
    2023-09-05T16:51:24+00:00

    Adding my voice to the group. We need to be able to edit the meeting body on our own calendars so I can have all the context in one place leading up to the meeting. It is also critical for my notes on the event to not be shared with any other attendees because it may be directly pertaining to them and what I need to say/do. Obviously I need my own notes to be private in a sales meeting for example.

    Also, this feature is needed for people who manage executive calendars. If a receptionist or assistant makes a meeting on behalf of an executive, it is way easier for them to be able to add context and notes directly to the executive's calendar event, than be asked to use a secondary app just for notes.

    Please add this feature back, at least for internally created meetings (but really should be for all meetings, like it was).

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  2. Anonymous
    2023-09-06T13:44:29+00:00

    This response seems to miss the point.

    Having followed the first link, I found the following introductory text,

    "If you want to give your notes a more consistent appearance and provide a more complete record of your meetings, you can add meeting details from Outlook into your OneNote notes."

    This article is about editing notes in OneNote so that it has information in it from Outlook; it is not about editing meetings in Outlook.

    The original question is, and most subsequent questions are, about editing a meeting (that someone else sent) in Outlook so that when you look back at the meeting, in Outlook, you can see the additional information that you have added.

    If Outlook is the tool to use to manage my meeting diary, why should OneNote be the tool I have to use to look back at those meetings and any annotations I want to put on them?

    I don't think you need to roll back what has been provided in OneNote, simply reinstate what has been taken out of Outlook.

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  3. Anonymous
    2023-09-06T14:14:06+00:00

    I agree wholeheartedly.....that's a great point that gooes to the core ofthe issue and is well made !!

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  4. Anonymous
    2023-09-06T16:39:02+00:00

    Spot on....I find it difficult to see any objection to reinstating the status quo ex-ante, and I've not yet seen a coherent rationale for why the de facto settled position was problematic in any way and thus needed changing.

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