Edit/Add Meeting Notes on meeting invite sent from someone else

Anonymous
2023-08-16T19:12:41+00:00

I have a user who used, supposedly, used to be able to add note/details to a meeting they were invited to for our president.

For instance, the user Sally, received and accepted a meeting on behalf of John from Meeting Organizer. Sally would then be able to add notes about travel arrangements for John into the meeting she accepted on John's calendar. Now, she is no longer able to edit/add these details or the meeting at all.

Is it possible to add notes/details to a meeting invite from someone else? I am not interested in the OneNote plug-in function that allows you to edit a note for a meeting in OneNote. We would want to do this only inside Outlook.

User has full owner rights to the mailbox and calendar and we've tried it with added delegate rights and without.

Outlook | Windows | Classic Outlook for Windows | For home

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Anonymous
2023-11-27T21:03:05+00:00

Anna,

First make sure you are on the Beta Channel or CC Preview latest build. This new feature will be in Current Channel later this week in Version 2311 (Version page, Update history).

Go to the Calendar tab in Outlook and add an appointment to your calendar. It can be anything. Double click on that appointment to open it and then click File, Options, Customize Ribbon, etc. Rest of steps from Known Issue article below.

Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support

Add the Edit Meeting button to the Ribbon

  1. In Outlook Desktop switch to your calendar and open a meeting item.
  2. Select File, Options, then Customize Ribbon.
  3. In the right column under Customize the classic ribbon, under Main Tabs, select Appointment.
  4. Select New Group and then after it appears, rename it Edit Meeting. You can rename it later if you prefer.
  5. Use the Move Up arrow to move the Edit Meeting button under Actions. Keep the new group Edit Meeting selected.
  6. Using the column on the left, under Choose commands from: click the dropdown and select Commands Not in the Ribbon.
  7. In the picker box, locate and select Edit Meeting, then click Addto add it to the custom group you just created.
  8. Select OKto exit Customize the Ribbon.
    Edit meeting button Customize ribbon in Outlook

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  1. Anonymous
    2023-08-29T18:32:16+00:00

    Everyone should please take time to acknowledge and try out the OneNote integration once and for all. It couldn't be more front and center right now as the obvious thing to be doing instead. Here are some links to show it:

    Insert Outlook meeting details into OneNote - Microsoft Support

    Send emails and meetings from Outlook to OneNote - Microsoft Support

    From my own observations - the OneNote add-in button is on every meeting, in every "Outlook**" client. Outlook meetings are on the MAIN ribbon in every OneNote client (at least ones associated to an Exchange account). The actual pages that get created for the meetings in OneNote have clickable links such as "Link to Outlook item: click here". They also have the entire meeting body, including things like the full Teams meeting details.

    It really couldn't be more of a superior replacement, which was already there, intended for this purpose, while the other thing that went away is not even advertised anywhere. Here's a nice old page going as far back as Office 2013, advising the OneNote add-in/integration: Take notes in a meeting - Microsoft Support

    It would be hard to imagine rolling back at this point.

    This isn't really a solution. It's another app that they have to use instead of the one app they had been using. You have to create a shared notebook, then put it in there, then hope the person you are scheduling the meeting for remembers it's in OneNote instead of opening the meeting invitation and finding the notes/agenda/documents right there which they have been doing for years. Why would anyone want to use a second app in conjunction with another for something that was all in one app before? It's a bad solution.

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  2. Anonymous
    2023-08-29T18:33:24+00:00

    In my opinion, OneNote is an acceptable temporary work around, but it is several clicks away and not in the same place as the rest of the meeting info. Also, you can't access OneNote from the phone app. This is not an equal replacement to the old and easy function!

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  3. Anonymous
    2023-08-30T15:26:08+00:00

    This can resolve the matter for an individual but doesn't solve the matter for those in delegate situations, which it seems to be a big factor here, including myself.

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  4. Anonymous
    2023-08-30T17:27:48+00:00

    Yes! I'm just another person with the exact same issue/question still waiting for the suggestion of how to do this! I LOVED that feature of Outlook and would constantly use it to add my own agenda notes, etc.

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