Edit/Add Meeting Notes on meeting invite sent from someone else

Anonymous
2023-08-16T19:12:41+00:00

I have a user who used, supposedly, used to be able to add note/details to a meeting they were invited to for our president.

For instance, the user Sally, received and accepted a meeting on behalf of John from Meeting Organizer. Sally would then be able to add notes about travel arrangements for John into the meeting she accepted on John's calendar. Now, she is no longer able to edit/add these details or the meeting at all.

Is it possible to add notes/details to a meeting invite from someone else? I am not interested in the OneNote plug-in function that allows you to edit a note for a meeting in OneNote. We would want to do this only inside Outlook.

User has full owner rights to the mailbox and calendar and we've tried it with added delegate rights and without.

Outlook | Windows | Classic Outlook for Windows | For home

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Anonymous
2023-11-27T21:03:05+00:00

Anna,

First make sure you are on the Beta Channel or CC Preview latest build. This new feature will be in Current Channel later this week in Version 2311 (Version page, Update history).

Go to the Calendar tab in Outlook and add an appointment to your calendar. It can be anything. Double click on that appointment to open it and then click File, Options, Customize Ribbon, etc. Rest of steps from Known Issue article below.

Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support

Add the Edit Meeting button to the Ribbon

  1. In Outlook Desktop switch to your calendar and open a meeting item.
  2. Select File, Options, then Customize Ribbon.
  3. In the right column under Customize the classic ribbon, under Main Tabs, select Appointment.
  4. Select New Group and then after it appears, rename it Edit Meeting. You can rename it later if you prefer.
  5. Use the Move Up arrow to move the Edit Meeting button under Actions. Keep the new group Edit Meeting selected.
  6. Using the column on the left, under Choose commands from: click the dropdown and select Commands Not in the Ribbon.
  7. In the picker box, locate and select Edit Meeting, then click Addto add it to the custom group you just created.
  8. Select OKto exit Customize the Ribbon.
    Edit meeting button Customize ribbon in Outlook

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  1. Anonymous
    2024-07-12T21:18:11+00:00

    Yes, unfortunately you will need to add all your instructions back into the new invite, but that was even the case 5 years ago. I've never tried this, but I wonder if the old information stays until you accept the update. Could be interesting to find out. If it does stay, you can always do a copy from the old invite, accept the new and paste into the new. I've never tried, just sharing random thoughts. :)

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  2. Anonymous
    2024-07-12T20:59:45+00:00

    I think the instructions did say the changes may not stay if the meeting is update, which completely defeats the purpose. Ugg... Sorry!

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  3. Anonymous
    2024-07-12T20:42:42+00:00

    Carol,

    I can't seem to get to Gabriel's original post to ask him, so I'll ask you:

    What happens to your edits if the meeting organizer updates the invitation? Do they get overwritten as always happened in the past when a meeting invitee manually edited a meeting event that was later updated by the meeting organizer?

    Perhaps you can ask a colleague to send a test meeting that you can modify, and then have them update the meeting date/time and see what happens.

    Thanks!

    JB

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  4. Anonymous
    2024-07-12T18:56:08+00:00

    Gabriel!

    I tried this work around and it did indeed allow me to add documents to the meeting invite that someone else sent to my bosses calendar!! Thank you so much! I'm the originator of the actual complaint of this feature being removed from Outlook Desktop, so I hope everyone that commented that they had the same issue gets this. I will make sure our staff knows to add the Edit Meeting option - even my boss who liked this feature and was frustrated it had been removed, or hidden in this case.

    To Microsoft:

    Sometimes I think you just want to make it harder to actually effectively use your products! Please do a test group of actual users, like the many admin folks that use it almost 24/7 - they are the ones you should cater to. My 2 cents...

    Thanks again Gabriel!

    Carol Tate

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