Edit/Add Meeting Notes on meeting invite sent from someone else

Anonymous

I have a user who used, supposedly, used to be able to add note/details to a meeting they were invited to for our president.

For instance, the user Sally, received and accepted a meeting on behalf of John from Meeting Organizer. Sally would then be able to add notes about travel arrangements for John into the meeting she accepted on John's calendar. Now, she is no longer able to edit/add these details or the meeting at all.

Is it possible to add notes/details to a meeting invite from someone else? I am not interested in the OneNote plug-in function that allows you to edit a note for a meeting in OneNote. We would want to do this only inside Outlook.

User has full owner rights to the mailbox and calendar and we've tried it with added delegate rights and without.

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Anonymous

Anna,

First make sure you are on the Beta Channel or CC Preview latest build. This new feature will be in Current Channel later this week in Version 2311 (Version page, Update history).

Go to the Calendar tab in Outlook and add an appointment to your calendar. It can be anything. Double click on that appointment to open it and then click File, Options, Customize Ribbon, etc. Rest of steps from Known Issue article below.

Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support

Add the Edit Meeting button to the Ribbon

In Outlook Desktop switch to your calendar and open a meeting item.
Select File, Options, then Customize Ribbon.
In the right column under Customize the classic ribbon, under Main Tabs, select Appointment.
Select New Group and then after it appears, rename it Edit Meeting. You can rename it later if you prefer.
Use the Move Up arrow to move the Edit Meeting button under Actions. Keep the new group Edit Meeting selected.
Using the column on the left, under Choose commands from: click the dropdown and select Commands Not in the Ribbon.
In the picker box, locate and select Edit Meeting, then click Addto add it to the custom group you just created.
Select OKto exit Customize the Ribbon.

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297 additional answers

Anonymous

2023-08-16T22:09:39+00:00
Hello helpdeskhero,

Good day! Thanks for posting in Microsoft Community. We are happy to assist you.

Yes, it is possible to add notes/details to a meeting invite from someone else in Outlook for Windows - For business. Here are the steps to do so:
1. Open the meeting invite from the calendar.
2. Click on the "Respond" button in the ribbon.
3. Select "Edit the Response before Sending" from the drop-down menu.
4. Add your notes/details in the message body.
5. Click on the "Send" button to send the updated response.
Note that this will send an updated response to the meeting organizer with your notes/details included. The meeting organizer can then choose to accept or decline the updated response.

However, if she still cannot edit the meeting the calendar owner can remove the permission and add it back and check again.

We look forward to hearing from you. Thank you for your help.

Sincerely

Simbarashe | Microsoft Community Moderator
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