Edit/Add Meeting Notes on meeting invite sent from someone else

Anonymous

I have a user who used, supposedly, used to be able to add note/details to a meeting they were invited to for our president.

For instance, the user Sally, received and accepted a meeting on behalf of John from Meeting Organizer. Sally would then be able to add notes about travel arrangements for John into the meeting she accepted on John's calendar. Now, she is no longer able to edit/add these details or the meeting at all.

Is it possible to add notes/details to a meeting invite from someone else? I am not interested in the OneNote plug-in function that allows you to edit a note for a meeting in OneNote. We would want to do this only inside Outlook.

User has full owner rights to the mailbox and calendar and we've tried it with added delegate rights and without.

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Anonymous

Anna,

First make sure you are on the Beta Channel or CC Preview latest build. This new feature will be in Current Channel later this week in Version 2311 (Version page, Update history).

Go to the Calendar tab in Outlook and add an appointment to your calendar. It can be anything. Double click on that appointment to open it and then click File, Options, Customize Ribbon, etc. Rest of steps from Known Issue article below.

Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support

Add the Edit Meeting button to the Ribbon

In Outlook Desktop switch to your calendar and open a meeting item.
Select File, Options, then Customize Ribbon.
In the right column under Customize the classic ribbon, under Main Tabs, select Appointment.
Select New Group and then after it appears, rename it Edit Meeting. You can rename it later if you prefer.
Use the Move Up arrow to move the Edit Meeting button under Actions. Keep the new group Edit Meeting selected.
Using the column on the left, under Choose commands from: click the dropdown and select Commands Not in the Ribbon.
In the picker box, locate and select Edit Meeting, then click Addto add it to the custom group you just created.
Select OKto exit Customize the Ribbon.

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297 additional answers

Anonymous

2024-07-12T22:19:35+00:00

I've noticed that. My workaround, if you have 2 calendars open, drag the invite from calendar #1 to calendar #2, then, drag it from calendar #2 back to calendar #1. now you have a copy.

I love when technology MAKES OUR JOB SO MUCH EASIER!

Have a great weekend everyone. And remember, All things of this world shall pass away. Including MicroSoft "upgrades".
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Anonymous

2024-07-12T22:05:53+00:00

Greetings all frustrated users ... is anyone on this blog actually FROM Microsoft ? I see 'AGENT/MODERATOR,' but are you actually an employee with the firm?

This blog exchange has been active for a year, I think. We weren't asking for Microsoft to add or create a new feature, just to return a long time existing feature. Why on earth is this so difficult ? You've heard hundreds of expressions of dissatisfaction with the sudden change of an EXTREMELY helpful tool to your users.

Can't someone bundle all these blog responses/queries/complaints/frustrations and plant them on Mr. Nadella's desk ? We are not requesting unrealistic action. This is a relatively SIMPLE REQUEST.

I asked my tech pro if what Carol referenced could even be applied to my system and his response was not so hopeful: Looks like this is still something in Microsoft's beta channel and it is not able to be applied to our version of Outlook. Maybe "sometime" in the future once it is pushed out to stable versions.

So, whatever fix Carol referred to is, unfortunately, not a fix for all.

Also, to add to what JB767 noted below, I am SCARED to update to the newest version of OUTLOOK based on what so many people have said. Is MICROSOFT aware their customers are afraid of their "UPDATED/NEW" versions ?

JB767: Annoying as it is, not nearly as bad as the annoyances I'm facing recently with the New Outlook. Just a complete disaster.

Gabriel, are you with Microsoft Corporation?

Thanks to all ... good weekend !
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Anonymous

2024-07-12T21:44:14+00:00

Yeah, I figured. Annoying as it is, not nearly as bad as the annoyances I'm facing recently with the New Outlook. Just a complete disaster.
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Anonymous

2024-07-12T21:42:43+00:00

Yes, unfortunately you will need to add all your instructions back into the new invite, but that was even the case 5 years ago. I've never tried this, but I wonder if the old information stays until you accept the update. Could be interesting to find out. If it does stay, you can always do a copy from the old invite, accept the new and paste into the new. I've never tried, just sharing random thoughts. :)

As I recall it used to work, the meeting update would wipe out any changes you made on your calendar, whether or not you had accepted the updated invitation.

In the past, my workaround was to select and drag the meeting on the calendar to make a copy of it that was immune to meeting updates; that way the notes/attachments could easily be transferred to any updated version of the meeting.

Now the ability to copy a meeting has been disabled, and now with the New Outlook, you can't even copy an event that *you created on your own calendar*, even if there are no invitees.
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