Edit/Add Meeting Notes on meeting invite sent from someone else

Anonymous
2023-08-16T19:12:41+00:00

I have a user who used, supposedly, used to be able to add note/details to a meeting they were invited to for our president.

For instance, the user Sally, received and accepted a meeting on behalf of John from Meeting Organizer. Sally would then be able to add notes about travel arrangements for John into the meeting she accepted on John's calendar. Now, she is no longer able to edit/add these details or the meeting at all.

Is it possible to add notes/details to a meeting invite from someone else? I am not interested in the OneNote plug-in function that allows you to edit a note for a meeting in OneNote. We would want to do this only inside Outlook.

User has full owner rights to the mailbox and calendar and we've tried it with added delegate rights and without.

Outlook | Windows | Classic Outlook for Windows | For home

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Anonymous
2023-11-27T21:03:05+00:00

Anna,

First make sure you are on the Beta Channel or CC Preview latest build. This new feature will be in Current Channel later this week in Version 2311 (Version page, Update history).

Go to the Calendar tab in Outlook and add an appointment to your calendar. It can be anything. Double click on that appointment to open it and then click File, Options, Customize Ribbon, etc. Rest of steps from Known Issue article below.

Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support

Add the Edit Meeting button to the Ribbon

  1. In Outlook Desktop switch to your calendar and open a meeting item.
  2. Select File, Options, then Customize Ribbon.
  3. In the right column under Customize the classic ribbon, under Main Tabs, select Appointment.
  4. Select New Group and then after it appears, rename it Edit Meeting. You can rename it later if you prefer.
  5. Use the Move Up arrow to move the Edit Meeting button under Actions. Keep the new group Edit Meeting selected.
  6. Using the column on the left, under Choose commands from: click the dropdown and select Commands Not in the Ribbon.
  7. In the picker box, locate and select Edit Meeting, then click Addto add it to the custom group you just created.
  8. Select OKto exit Customize the Ribbon.
    Edit meeting button Customize ribbon in Outlook

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  1. Anonymous
    2023-11-16T18:14:55+00:00

    Yes, exactly this. I am trying to think of a work around but not succeeding. As an executive admin myself I feel their pain. I need to add notes about the meetings all the time and potentially attach documents or emails and now can't. This is a total disaster.

    @microsoft please change this back

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  2. Anonymous
    2023-11-15T14:59:05+00:00

    Hi,

    we have the same issue but we have a Outlook 2016 MSI installaed version Build 16.0.5413.10000.

    Is the version/patch also available for this version?

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  3. Anonymous
    2023-11-15T14:38:57+00:00

    Is there any update as to when this will get pushed out to the non-beta/stable build?

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  4. Anonymous
    2023-11-09T21:37:00+00:00

    That option seems to be defunct now. I just add notes to the subject line. I used to do EXACTLY what Sally supposedly did. Travel, meeting notes, info on the other attendees so my bosses would have everything in one place. Not an option any longer.

    Now we just have to bog down emails. And don't forget to mark the new email urgent, and put reminders on them so your bosses with see them, oh, don't forget you have to resend them so they are on "top on the list", AND reference the meeting invite, which I park in the email. Good step forward!! Yay........(sarcasm).

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