Edit/Add Meeting Notes on meeting invite sent from someone else

Anonymous
2023-08-16T19:12:41+00:00

I have a user who used, supposedly, used to be able to add note/details to a meeting they were invited to for our president.

For instance, the user Sally, received and accepted a meeting on behalf of John from Meeting Organizer. Sally would then be able to add notes about travel arrangements for John into the meeting she accepted on John's calendar. Now, she is no longer able to edit/add these details or the meeting at all.

Is it possible to add notes/details to a meeting invite from someone else? I am not interested in the OneNote plug-in function that allows you to edit a note for a meeting in OneNote. We would want to do this only inside Outlook.

User has full owner rights to the mailbox and calendar and we've tried it with added delegate rights and without.

Outlook | Windows | Classic Outlook for Windows | For home

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Anonymous
2023-11-27T21:03:05+00:00

Anna,

First make sure you are on the Beta Channel or CC Preview latest build. This new feature will be in Current Channel later this week in Version 2311 (Version page, Update history).

Go to the Calendar tab in Outlook and add an appointment to your calendar. It can be anything. Double click on that appointment to open it and then click File, Options, Customize Ribbon, etc. Rest of steps from Known Issue article below.

Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support

Add the Edit Meeting button to the Ribbon

  1. In Outlook Desktop switch to your calendar and open a meeting item.
  2. Select File, Options, then Customize Ribbon.
  3. In the right column under Customize the classic ribbon, under Main Tabs, select Appointment.
  4. Select New Group and then after it appears, rename it Edit Meeting. You can rename it later if you prefer.
  5. Use the Move Up arrow to move the Edit Meeting button under Actions. Keep the new group Edit Meeting selected.
  6. Using the column on the left, under Choose commands from: click the dropdown and select Commands Not in the Ribbon.
  7. In the picker box, locate and select Edit Meeting, then click Addto add it to the custom group you just created.
  8. Select OKto exit Customize the Ribbon.
    Edit meeting button Customize ribbon in Outlook

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  1. Anonymous
    2023-12-02T00:52:03+00:00

    Official answer is that MicroSoft was trying to prevent unauthorized access and possibly spoofing vulnerability:

    Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support.

    Because the executive/administrative assistant is going to jeopardize their job by trying to spoof their executives email calendar? - I am just guessing here......

    The original email is NOT being changed only the copy on the boss's calendar. - and the only issue with that was if the originator updated the meeting invite, you lost all the content you had saved. but it happened so infrequently that you made that work. :)

    Hopefully 12/12 is still the date for the new version and the edit meeting invite will be back in service!

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  2. Anonymous
    2023-12-01T23:12:51+00:00

    I have people on this exact build where the Edit Meeting option is not available to them to add to either Quick Access or the Ribbon for meetings on a calendar they manage for their executive as a delegate, as well as meetings sent to them from myself in testing. When opening the meeting and then attempting the steps detailed. Edit meeting is not available.

    Any idea why?

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  3. Anonymous
    2023-11-30T20:45:37+00:00

    Yes, those are the steps I took that you outlined above.

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  4. Anonymous
    2023-11-30T19:06:10+00:00

    Jennifer,

    The build with the new Edit Meeting button just released to Current Channel so you might not have it yet. Click File, Office Account, Update Options, Update Now. Make sure your build is Version 2311 Build 17029.20068.

    To see the Appointment on the ribbon make sure you have a Meeting item open to do the steps. If you don't have any meeting items on your calendar, add a new appointment and then open it and follow the remaining steps in the article Resolution section, Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support.

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