Edit/Add Meeting Notes on meeting invite sent from someone else

Anonymous

I have a user who used, supposedly, used to be able to add note/details to a meeting they were invited to for our president.

For instance, the user Sally, received and accepted a meeting on behalf of John from Meeting Organizer. Sally would then be able to add notes about travel arrangements for John into the meeting she accepted on John's calendar. Now, she is no longer able to edit/add these details or the meeting at all.

Is it possible to add notes/details to a meeting invite from someone else? I am not interested in the OneNote plug-in function that allows you to edit a note for a meeting in OneNote. We would want to do this only inside Outlook.

User has full owner rights to the mailbox and calendar and we've tried it with added delegate rights and without.

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Anonymous

Anna,

First make sure you are on the Beta Channel or CC Preview latest build. This new feature will be in Current Channel later this week in Version 2311 (Version page, Update history).

Go to the Calendar tab in Outlook and add an appointment to your calendar. It can be anything. Double click on that appointment to open it and then click File, Options, Customize Ribbon, etc. Rest of steps from Known Issue article below.

Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support

Add the Edit Meeting button to the Ribbon

In Outlook Desktop switch to your calendar and open a meeting item.
Select File, Options, then Customize Ribbon.
In the right column under Customize the classic ribbon, under Main Tabs, select Appointment.
Select New Group and then after it appears, rename it Edit Meeting. You can rename it later if you prefer.
Use the Move Up arrow to move the Edit Meeting button under Actions. Keep the new group Edit Meeting selected.
Using the column on the left, under Choose commands from: click the dropdown and select Commands Not in the Ribbon.
In the picker box, locate and select Edit Meeting, then click Addto add it to the custom group you just created.
Select OKto exit Customize the Ribbon.

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Anonymous

2024-04-29T22:05:37+00:00

I checked back into this thread today to see if the ability to edit meetings sent by others had been restored (I still don't have the ability in my Outlook but my IT may just be slow at rolling out the latest version). I'm sad to see that it has not and that it doesn't look like Microsoft will be restoring this feature any time soon.

As a software developer it is really bad practice to remove a widely used feature (even if it is an unintended feature) without offering a new feature with similar functionality. If Outlook was going to remove the ability to edit meetings sent by others for security reasons, then there should have been some new feature made available to add your own notes or comments to the meeting invite.
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Anonymous

2024-04-29T17:10:39+00:00

Very well said....I couldn't agree more.
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Anonymous

2024-04-29T16:01:18+00:00

WELL SAID ANNA! I couldn't agree more. As an EA, this was the worst feature to date that you could have taken away from us. After 26 pages of comments and feedback you would too agree this is a critical feature that saves time and increases efficiency for our executive so they don't have to hunt and peck in other areas of Outlook to get what they need. No work around has been available to EVERYONE due to company restrictions. Please consider bringing this feature back to it's original status. There is risk in everything we do.....this feature did not "create" an increase risk by existing. If you were in our shoes, you would see the importance of this feature and the heartache it has caused by not having it. Fix/remove only what is BROKEN. For once, consider the impact it creates to the end-user. Who made this decision in the first place? Whoever it was should be put on a PIP.....to learn how to IMPROVE the performance for the end-user, not take it away from us.
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Anonymous

2024-04-26T20:48:51+00:00

If this is an important feature please send feedback from New Outlook via Help, Feedback so it can be considered in the New Outlook development."

Well, this IS an important issue- as you can clearly see by scrolling through the plethora of responses to the issue over the past several months. Feedback has been sent from numerous contributors on numerous occasions.

Latest we (this forum) have been told is that it will probably NOT be a feature in the upcoming WORKING version of Outlook due to security reasons - I'm not talking about any beta site or any other test environments that are blocked by company TAC/IT/ISD in both the Classic and the New Outlook versions currently available for use.

Hopefully this helps to recognize the frustration we are feeling. We are told "try this", or "add this to your ribbon". All those options are greyed out. We have pretty much all tried, and some have been able to make that feature work, but the majority just have too many security constraints in place by our place of employment that those are not viable solutions.

I hope no one takes offense in my throwing you under the bus and adding you to my rant. These views and opinions expressed on this Microsoft Community Forum are those of the author - THAT WOULD BE ME - and do not necessarily reflect the official policy or position of anyone else that is on this string. But if they do, good for them! :-)
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