Edit/Add Meeting Notes on meeting invite sent from someone else

Anonymous

I have a user who used, supposedly, used to be able to add note/details to a meeting they were invited to for our president.

For instance, the user Sally, received and accepted a meeting on behalf of John from Meeting Organizer. Sally would then be able to add notes about travel arrangements for John into the meeting she accepted on John's calendar. Now, she is no longer able to edit/add these details or the meeting at all.

Is it possible to add notes/details to a meeting invite from someone else? I am not interested in the OneNote plug-in function that allows you to edit a note for a meeting in OneNote. We would want to do this only inside Outlook.

User has full owner rights to the mailbox and calendar and we've tried it with added delegate rights and without.

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Anonymous

Anna,

First make sure you are on the Beta Channel or CC Preview latest build. This new feature will be in Current Channel later this week in Version 2311 (Version page, Update history).

Go to the Calendar tab in Outlook and add an appointment to your calendar. It can be anything. Double click on that appointment to open it and then click File, Options, Customize Ribbon, etc. Rest of steps from Known Issue article below.

Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support

Add the Edit Meeting button to the Ribbon

In Outlook Desktop switch to your calendar and open a meeting item.
Select File, Options, then Customize Ribbon.
In the right column under Customize the classic ribbon, under Main Tabs, select Appointment.
Select New Group and then after it appears, rename it Edit Meeting. You can rename it later if you prefer.
Use the Move Up arrow to move the Edit Meeting button under Actions. Keep the new group Edit Meeting selected.
Using the column on the left, under Choose commands from: click the dropdown and select Commands Not in the Ribbon.
In the picker box, locate and select Edit Meeting, then click Addto add it to the custom group you just created.
Select OKto exit Customize the Ribbon.

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297 additional answers

Anonymous

2024-08-02T20:58:23+00:00

Make sure you are opening a meeting item on your calendar to add it to the ribbon. Also, the button is only for meetings you receive. It will be greyed out on meetings you send because you can edit your own items.
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Anonymous

2024-08-02T20:31:42+00:00

After initially working, and loving it!!, now the "Edit Meeting" option no longer appears. And it appears to have been removed from the "Customize Ribbon" options entirely. What the heck??? So disappointing.....
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Anonymous

2024-07-12T22:47:00+00:00

I've noticed that. My workaround, if you have 2 calendars open, drag the invite from calendar #1 to calendar #2, then, drag it from calendar #2 back to calendar #1. now you have a copy.

I love when technology MAKES OUR JOB SO MUCH EASIER!

Have a great weekend everyone. And remember, All things of this world shall pass away. Including MicroSoft "upgrades".

Oh, how I wished that worked, but it doesn't. At least not for me, in our corporate environment. Can't copy to the same calendar, can't copy to a separate display of the same calendar in a separate window, can't copy to another calendar. Can't, can't, can't. "Copying meetings is not supported".

I'll survive, it'll just take longer and be unnecessarily cumbersome to do a lot of basic day to day calendar and email management tasks. But at least we'll have useless AI to "compose emails" and perform numerous other tasks poorly so we can waste more time correcting them than it would have taken us to do the task ourselves in the first place. Yee-HAAAAH!
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Anonymous

2024-07-12T22:19:35+00:00

I've noticed that. My workaround, if you have 2 calendars open, drag the invite from calendar #1 to calendar #2, then, drag it from calendar #2 back to calendar #1. now you have a copy.

I love when technology MAKES OUR JOB SO MUCH EASIER!

Have a great weekend everyone. And remember, All things of this world shall pass away. Including MicroSoft "upgrades".
Was this answer helpful?

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