Edit/Add Meeting Notes on meeting invite sent from someone else

Anonymous
2023-08-16T19:12:41+00:00

I have a user who used, supposedly, used to be able to add note/details to a meeting they were invited to for our president.

For instance, the user Sally, received and accepted a meeting on behalf of John from Meeting Organizer. Sally would then be able to add notes about travel arrangements for John into the meeting she accepted on John's calendar. Now, she is no longer able to edit/add these details or the meeting at all.

Is it possible to add notes/details to a meeting invite from someone else? I am not interested in the OneNote plug-in function that allows you to edit a note for a meeting in OneNote. We would want to do this only inside Outlook.

User has full owner rights to the mailbox and calendar and we've tried it with added delegate rights and without.

Outlook | Windows | Classic Outlook for Windows | For home

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Anonymous
2023-11-27T21:03:05+00:00

Anna,

First make sure you are on the Beta Channel or CC Preview latest build. This new feature will be in Current Channel later this week in Version 2311 (Version page, Update history).

Go to the Calendar tab in Outlook and add an appointment to your calendar. It can be anything. Double click on that appointment to open it and then click File, Options, Customize Ribbon, etc. Rest of steps from Known Issue article below.

Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support

Add the Edit Meeting button to the Ribbon

  1. In Outlook Desktop switch to your calendar and open a meeting item.
  2. Select File, Options, then Customize Ribbon.
  3. In the right column under Customize the classic ribbon, under Main Tabs, select Appointment.
  4. Select New Group and then after it appears, rename it Edit Meeting. You can rename it later if you prefer.
  5. Use the Move Up arrow to move the Edit Meeting button under Actions. Keep the new group Edit Meeting selected.
  6. Using the column on the left, under Choose commands from: click the dropdown and select Commands Not in the Ribbon.
  7. In the picker box, locate and select Edit Meeting, then click Addto add it to the custom group you just created.
  8. Select OKto exit Customize the Ribbon.
    Edit meeting button Customize ribbon in Outlook

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  1. Anonymous
    2024-03-28T20:42:48+00:00

    This could be a good work-around. I wonder if my boss can open the quick note that I space on his invite. I will have to try it.

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  2. Anonymous
    2024-02-09T20:58:26+00:00

    The Edit Meeting button brings back the same capability to edit received meetings as it worked previously. What you are describing with multiple people able to edit the meeting might have been on a shared calendar. Or I could imagine that working if all those editing the calendar item were delegates for one delegator aka manager.

    Shared calendar, Share an Outlook calendar with other people - Microsoft Support

    Delegate, Allow someone else to manage your mail and calendar - Microsoft Support

    Shared Mailbox to share a calendar, Open and use a shared mailbox in Outlook - Microsoft Support, Create a shared mailbox - Microsoft 365 admin | Microsoft Learn

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  3. Anonymous
    2024-01-23T17:05:46+00:00

    Trudy,

    Make sure you created a Group to add it to and moved the group on the Ribbon where you want it:

    Image

    I added mine right after the Actions tab. Remember too that this button is for only Meeting items. It will only be usable for meetings that you receive. It will be greyed out for meetings you sent because you can already edit those.

    Image

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  4. Anonymous
    2024-01-23T16:25:30+00:00

    After following those steps, I don't see the Edit Meeting icon as shown in the picture above. However, I was able to add it under quick access.

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