Edit/Add Meeting Notes on meeting invite sent from someone else

Anonymous

I have a user who used, supposedly, used to be able to add note/details to a meeting they were invited to for our president.

For instance, the user Sally, received and accepted a meeting on behalf of John from Meeting Organizer. Sally would then be able to add notes about travel arrangements for John into the meeting she accepted on John's calendar. Now, she is no longer able to edit/add these details or the meeting at all.

Is it possible to add notes/details to a meeting invite from someone else? I am not interested in the OneNote plug-in function that allows you to edit a note for a meeting in OneNote. We would want to do this only inside Outlook.

User has full owner rights to the mailbox and calendar and we've tried it with added delegate rights and without.

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Anonymous

Anna,

First make sure you are on the Beta Channel or CC Preview latest build. This new feature will be in Current Channel later this week in Version 2311 (Version page, Update history).

Go to the Calendar tab in Outlook and add an appointment to your calendar. It can be anything. Double click on that appointment to open it and then click File, Options, Customize Ribbon, etc. Rest of steps from Known Issue article below.

Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support

Add the Edit Meeting button to the Ribbon

In Outlook Desktop switch to your calendar and open a meeting item.
Select File, Options, then Customize Ribbon.
In the right column under Customize the classic ribbon, under Main Tabs, select Appointment.
Select New Group and then after it appears, rename it Edit Meeting. You can rename it later if you prefer.
Use the Move Up arrow to move the Edit Meeting button under Actions. Keep the new group Edit Meeting selected.
Using the column on the left, under Choose commands from: click the dropdown and select Commands Not in the Ribbon.
In the picker box, locate and select Edit Meeting, then click Addto add it to the custom group you just created.
Select OKto exit Customize the Ribbon.

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297 additional answers

Anonymous

2024-01-15T14:50:09+00:00

Is this correct ? ...that the long awaited "solution" only works for standard calendar invitations and not for Teams calendar invitations ? I didn't see this distinction being made when the "solution" was being discussed and proposed ? Did I miss something ?
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Anonymous

2024-01-11T15:37:49+00:00

Yes. See my response above.
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Anonymous

2024-01-09T18:03:30+00:00

Is this issue being resolved? It's causing a lot of problems for me and my team
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Anonymous

2023-12-26T15:25:19+00:00
I now have the Microsoft fix implemented which is make available an 'Edit Meeting' button.

To implement the fix I had to jump through some hoops as my system was only configured for monthly upgrades and not currently available updates. For those of you who would like to upgrade your Outlook 365 to the latest version without having to wait until next month I have the following notes:

The Microsoft 365 Insider channel that was chosen hasn't installed yet. What do I do?

The Microsoft 365 Insider channel should be installed the next time Microsoft 365 Apps checks for updates. You can force Microsoft 365 Apps to check for updates by going to File > Account > Update Options > Update Now in an app, such as Word.

How do I change to a different channel at a later time?

To change to a different channel, you can rerun the "reg add" command again on the device to change to a different channel. For example, the following command updates the registry to Current Channel.

reg add HKLM\Software\Policies\Microsoft\office\16.0\common\officeupdate /v updatebranch /t REG_SZ /d Current

Check what Office Channel you are on by clicking File, Office Account, under About Outlook. If you are on Version 2310 then you are probably on Monthly Channel. It will get Version 2311 on January 9th.

If you want to switch to Current Channel, use the registry key in this article, Use a registry command to install Microsoft 365 Insider on Windows devices - Microsoft 365 Insider | Microsoft Learn.
1. In Windows Search box search for Command prompt, right click Command Prompt and click Run as Administrator
2. In the Command Prompt window paste this command and press Enter
reg add HKLM\Software\Policies\Microsoft\office\16.0\common\officeupdate /v updatebranch /t REG_SZ /d Current
1. In Outlook click File, Office Account, Update Options, Update Now, to start to switch to CC and expect to restart Outlook to complete the update
Add the Edit Meeting button to the Ribbon
1. In Outlook Desktop switch to your calendar and open a meeting item.
2. Select File, Options, then Customize Ribbon.
3. In the right column under Customize the classic ribbon, under Main Tabs, select Appointment.
4. Select New Group and then after it appears, rename it Edit Meeting. You can rename it later if you prefer.
5. Use the Move Up arrow to move the Edit Meeting button under Actions. Keep the new group Edit Meeting selected.
6. Using the column on the left, under Choose commands from: click the dropdown and select Commands Not in the Ribbon.
7. In the picker box, locate and select Edit Meeting, then click Addto add it to the custom group you just created.
Select OKto exit Customize the Ribbon.
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