Edit/Add Meeting Notes on meeting invite sent from someone else

Anonymous
2023-08-16T19:12:41+00:00

I have a user who used, supposedly, used to be able to add note/details to a meeting they were invited to for our president.

For instance, the user Sally, received and accepted a meeting on behalf of John from Meeting Organizer. Sally would then be able to add notes about travel arrangements for John into the meeting she accepted on John's calendar. Now, she is no longer able to edit/add these details or the meeting at all.

Is it possible to add notes/details to a meeting invite from someone else? I am not interested in the OneNote plug-in function that allows you to edit a note for a meeting in OneNote. We would want to do this only inside Outlook.

User has full owner rights to the mailbox and calendar and we've tried it with added delegate rights and without.

Outlook | Windows | Classic Outlook for Windows | For home

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Anonymous
2023-11-27T21:03:05+00:00

Anna,

First make sure you are on the Beta Channel or CC Preview latest build. This new feature will be in Current Channel later this week in Version 2311 (Version page, Update history).

Go to the Calendar tab in Outlook and add an appointment to your calendar. It can be anything. Double click on that appointment to open it and then click File, Options, Customize Ribbon, etc. Rest of steps from Known Issue article below.

Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support

Add the Edit Meeting button to the Ribbon

  1. In Outlook Desktop switch to your calendar and open a meeting item.
  2. Select File, Options, then Customize Ribbon.
  3. In the right column under Customize the classic ribbon, under Main Tabs, select Appointment.
  4. Select New Group and then after it appears, rename it Edit Meeting. You can rename it later if you prefer.
  5. Use the Move Up arrow to move the Edit Meeting button under Actions. Keep the new group Edit Meeting selected.
  6. Using the column on the left, under Choose commands from: click the dropdown and select Commands Not in the Ribbon.
  7. In the picker box, locate and select Edit Meeting, then click Addto add it to the custom group you just created.
  8. Select OKto exit Customize the Ribbon.
    Edit meeting button Customize ribbon in Outlook

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  1. Anonymous
    2023-12-14T17:26:58+00:00

    The option to attach files is now available under the Insert tab if it is a calendar appointment but not a Teams meeting. I have never had to use this function myself but the users that are contacting us about it say that they used to be able to attach files to Teams meetings as well.

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  2. Anonymous
    2023-12-14T14:58:51+00:00

    Kevin,

    Use the steps in the Resolution section of this article, Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support.

    Go to your calendar and open an appointment or meeting item and then use that meeting item to add the button to the ribbon:

    Add the Edit Meeting button to the Ribbon

    1. In Outlook Desktop switch to your calendar and open a meeting item.
    2. Select File, Options, then Customize Ribbon.
    3. In the right column under Customize the classic ribbon, under Main Tabs, select Appointment.
    4. Select New Group and then after it appears, rename it Edit Meeting. You can rename it later if you prefer.
    5. Use the Move Up arrow to move the Edit Meeting button under Actions. Keep the new group Edit Meeting selected.
    6. Using the column on the left, under Choose commands from: click the dropdown and select Commands Not in the Ribbon.
    7. In the picker box, locate and select Edit Meeting, then click Addto add it to the custom group you just created.
    8. Select OKto exit Customize the Ribbon.
      Edit meeting button Customize ribbon in Outlook

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  3. Anonymous
    2023-12-13T17:16:37+00:00

    Trying to update to v2311 in order to get the fix but I cannot get my system to update past v2010. When I try to 'check for updates' it comes back and says my system is up to date.

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  4. Anonymous
    2023-12-04T16:58:18+00:00

    Hi Gabriel,

    I gave this a try again, and it was a lot of steps, but worked. Thank you! Jennifer

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