Edit/Add Meeting Notes on meeting invite sent from someone else

Anonymous
2023-08-16T19:12:41+00:00

I have a user who used, supposedly, used to be able to add note/details to a meeting they were invited to for our president.

For instance, the user Sally, received and accepted a meeting on behalf of John from Meeting Organizer. Sally would then be able to add notes about travel arrangements for John into the meeting she accepted on John's calendar. Now, she is no longer able to edit/add these details or the meeting at all.

Is it possible to add notes/details to a meeting invite from someone else? I am not interested in the OneNote plug-in function that allows you to edit a note for a meeting in OneNote. We would want to do this only inside Outlook.

User has full owner rights to the mailbox and calendar and we've tried it with added delegate rights and without.

Outlook | Windows | Classic Outlook for Windows | For home

Locked Question. This question was migrated from the Microsoft Support Community. You can vote on whether it's helpful, but you can't add comments or replies or follow the question.

0 comments
Answer accepted by question author
Anonymous
2023-11-27T21:03:05+00:00

Anna,

First make sure you are on the Beta Channel or CC Preview latest build. This new feature will be in Current Channel later this week in Version 2311 (Version page, Update history).

Go to the Calendar tab in Outlook and add an appointment to your calendar. It can be anything. Double click on that appointment to open it and then click File, Options, Customize Ribbon, etc. Rest of steps from Known Issue article below.

Images are blocked and meeting body is read only in Outlook Desktop if calendar items are from other senders for Microsoft Outlook Spoofing Vulnerability released August 8, 2023 - Microsoft Support

Add the Edit Meeting button to the Ribbon

  1. In Outlook Desktop switch to your calendar and open a meeting item.
  2. Select File, Options, then Customize Ribbon.
  3. In the right column under Customize the classic ribbon, under Main Tabs, select Appointment.
  4. Select New Group and then after it appears, rename it Edit Meeting. You can rename it later if you prefer.
  5. Use the Move Up arrow to move the Edit Meeting button under Actions. Keep the new group Edit Meeting selected.
  6. Using the column on the left, under Choose commands from: click the dropdown and select Commands Not in the Ribbon.
  7. In the picker box, locate and select Edit Meeting, then click Addto add it to the custom group you just created.
  8. Select OKto exit Customize the Ribbon.
    Edit meeting button Customize ribbon in Outlook

Was this answer helpful?

200+ people found this answer helpful.
0 comments

297 additional answers

Sort by: Most helpful
Most helpful Newest Oldest
  1. Anonymous
    2023-09-13T22:03:42+00:00

    Try convincing our C-Suite executives that all these extra steps to collect information (which used to be "at a glance") is a valuable, time-saving effort. All this extra work affects not only the administrative staff who schedule meetings in Outlook but also the executives who need the information at their fingertips. This previous functionality gave us that one stop shopping experience, which was a win-win for everyone. Executive should not have to hunt and peck for information. If you have to hunt and surf through multiple platforms, it is no longer of any value.

    Was this answer helpful?

    3 people found this answer helpful.
    0 comments
  2. Anonymous
    2023-09-13T10:23:39+00:00

    Sadly, this reply ignores the fact that the Use Case is:

    • I already have meetings and meeting invitations (through Outlook and Exchange) ...
      • I would like to add Notes to them

    It is NOT

    • I already have a way of capturing Notes about things (through OneNote) ...
      • I would like to have a way of including meetings in the things I make notes about

    I have a paper diary at home which I share with my family, and when we add notes about events in the diary, we put them in the diary, we do NOT put them in another notebook that sits near the diary.

    Obviously, OneNote can be used to do what a lot of people want and OneNote is a powerful tool, but it does not mean it is the right tool.

    Horses for courses - leave both options available and let people choose and if OneNote does turn out to be the right answer, everyone will use it; if not, however, at least everyone will still be happy

    Was this answer helpful?

    3 people found this answer helpful.
    0 comments
  3. Anonymous
    2023-08-29T17:47:12+00:00

    I will offer my circumstance. We have about half of our meetings that originate with our staff of 45+- where we all have the same .org email address. The other half come from outside of our "building" and this change has created some significant issues with efficiency and simplicity of our calendar management.

    Was this answer helpful?

    3 people found this answer helpful.
    0 comments
  4. Anonymous
    2023-08-28T18:18:51+00:00

    One workaround is to click the "Meeting Notes" (purple N) icon in the middle of the banner on the top. It will open a OneNote page where you can add agenda items. I still want the old note functions back, but this is an acceptable temporary workaround. Hope this helps.

    Was this answer helpful?

    3 people found this answer helpful.
    0 comments