how to update recurring meeting in Outlook without losing history?

Anonymous
2023-03-28T00:55:53+00:00

I have recurring client appointments, which I edit if eg. there is a cancellation or a no-show. I need to keep this history.

If I want to reschedule Client X to a different time going forward, then my only option appears to be changing the end date of the recurring series and starting a new one. But that removes all changes made to earlier occurrences.

The only other "solution" seems to be downloading a csv, and uploading it again - what a palaver. Surely there must be an easier way to edit "all occurrences from this point onwards" as you can in the Google calendar?

I can see that this issue has been raised as far back as 2016 - what do we have to do to get it on the wishlist for the next upgrade to Outlook?

Come on Microsoft - Google can do this, so why can't you?

Ri

(Also curious why Outlook doesn't appear under the list of MS 365 & Office apps ??)

Outlook | Windows | Classic Outlook for Windows | For home

Locked Question. This question was migrated from the Microsoft Support Community. You can vote on whether it's helpful, but you can't add comments or replies or follow the question.

0 comments

69 answers

Sort by: Oldest
Most helpful Newest Oldest
  1. Anonymous
    2024-03-18T21:21:53+00:00

    No, what you suggest still causes all past appointments to reset. If it worked this way, then I never would have started this discussion to begin with. Changing the End Date at all causes the entire series to reset from the beginning. For example, if you had instances you deleted or made adjustments to in the past, it will add back or reset those instances to match the newly saved Recurring appointment. That Outlook does this is the very reason we're having this discussion to begin with.

    Was this answer helpful?

    6 people found this answer helpful.
    0 comments
  2. Anonymous
    2024-03-18T21:39:21+00:00

    You can safely make changes PROVIDED you do it in the online version of Outlook. That gives you the option to edit This Event, This and subsequent events, or the entire series. It retains changes to individual events in the series when you choose the "this and subsequent events" option.

    If you make the changes in the online version, it then syncs with the desktop version, retaining all the changes.

    Personally I have just got in the habit of having my Outlook Calendar as one of my home tabs. I do all my Calendar stuff there and all the other Outlook functions in the desktop version.

    In some ways it's like having another programme operating, except that it's all integrated in terms of adding event invitations to the Calendar.

    One day Microsoft will decide that what's possible in the online version could also be possible in the desktop version. We live in hope ...

    Was this answer helpful?

    3 people found this answer helpful.
    0 comments
  3. Anonymous
    2024-03-20T13:40:16+00:00

    Thank you so much Leon! This is the answer I have been searching for and is a tremendous help! Thank you for posting :)

    Was this answer helpful?

    1 person found this answer helpful.
    0 comments
  4. Anonymous
    2024-03-23T13:40:19+00:00

    that`s amazing!! it works!!! thanks for the suggestion to go to the web version!

    Was this answer helpful?

    1 person found this answer helpful.
    0 comments
  5. Anonymous
    2024-04-08T14:37:25+00:00

    This works - simple and easy - unsure why functionality has not been carried back into the desktop app version - wishlist for sure (going into outlook online shouldn't be necessary).

    Was this answer helpful?

    0 comments