how to update recurring meeting in Outlook without losing history?

Anonymous
2023-03-28T00:55:53+00:00

I have recurring client appointments, which I edit if eg. there is a cancellation or a no-show. I need to keep this history.

If I want to reschedule Client X to a different time going forward, then my only option appears to be changing the end date of the recurring series and starting a new one. But that removes all changes made to earlier occurrences.

The only other "solution" seems to be downloading a csv, and uploading it again - what a palaver. Surely there must be an easier way to edit "all occurrences from this point onwards" as you can in the Google calendar?

I can see that this issue has been raised as far back as 2016 - what do we have to do to get it on the wishlist for the next upgrade to Outlook?

Come on Microsoft - Google can do this, so why can't you?

Ri

(Also curious why Outlook doesn't appear under the list of MS 365 & Office apps ??)

Outlook | Windows | Classic Outlook for Windows | For home

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  1. Anonymous
    2023-09-07T19:55:48+00:00

    Thank you for pointing this out. It seems to work, though I think some companies - mine for awhile - block using outlook web version. For me this does work on the web version, and came though exchange to my desktop and reflected in Teams calendar also.

    Makes me wonder if it will come to the Outlook desktop app soon.

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  2. Anonymous
    2023-09-07T22:08:10+00:00

    I am not a bot.

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  3. Anonymous
    2023-09-13T02:48:05+00:00

    Hi Leon

    I'm pleased to say that this worked - UNTIL I wanted to change the end date of a running appointment.

    As soon as I had to edit the whole series (which is the only way to change the end date), it reverted to saying everything in the series would have to be the same again:

    Changing the end date of an ongoing appointment (or more usually adding one, rather than changing one) is unavoidable. We book clients in on an ongoing basis until they are ready to exit our service.

    So even though I could edit the series "from this point forward", adding an end date undid it all again.

    Net result - problem not solved. Please would you add to the wishlist:

    1. That the current functionality in the online calendar be brought into the desktop version
    2. That it be possible to add an end date without deleting all prior edits

    Thanks

    Ri

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  4. Anonymous
    2023-09-25T06:29:52+00:00

    Yes, well done RI, we have to keep banging on about this, it's been driving me nuts for years. Such a fundamental flaw and simple fix, it seems (a la Google Calendar)

    SR.

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  5. Anonymous
    2023-09-28T22:23:51+00:00

    Hi Leon

    I'm pleased to say that this worked - UNTIL I wanted to change the end date of a running appointment.

    As soon as I had to edit the whole series (which is the only way to change the end date), it reverted to saying everything in the series would have to be the same again:

    Image

    Changing the end date of an ongoing appointment (or more usually adding one, rather than changing one) is unavoidable. We book clients in on an ongoing basis until they are ready to exit our service.

    So even though I could edit the series "from this point forward", adding an end date undid it all again.

    Net result - problem not solved. Please would you add to the wishlist:

    1. That the current functionality in the online calendar be brought into the desktop version
    2. That it be possible to add an end date without deleting all prior edits

    Thanks

    Ri

    This actually worked for me on the web version. Changing the end date did not change previous edits. I took the following steps:

    • right click on any event in the series
    • choose Edit --> This and all following events
    • click on where it says "Occurs every ........."
    • In the next pop-up window you'll see "Occurs every....." again and right before the words "Remove end date" there's a down arrow
    • click on that down arrow
    • change the end date in the pop-up calendar

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