how to update recurring meeting in Outlook without losing history?

Anonymous
2023-03-28T00:55:53+00:00

I have recurring client appointments, which I edit if eg. there is a cancellation or a no-show. I need to keep this history.

If I want to reschedule Client X to a different time going forward, then my only option appears to be changing the end date of the recurring series and starting a new one. But that removes all changes made to earlier occurrences.

The only other "solution" seems to be downloading a csv, and uploading it again - what a palaver. Surely there must be an easier way to edit "all occurrences from this point onwards" as you can in the Google calendar?

I can see that this issue has been raised as far back as 2016 - what do we have to do to get it on the wishlist for the next upgrade to Outlook?

Come on Microsoft - Google can do this, so why can't you?

Ri

(Also curious why Outlook doesn't appear under the list of MS 365 & Office apps ??)

Outlook | Windows | Classic Outlook for Windows | For home

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  1. Anonymous
    2025-04-10T13:00:20+00:00

    Great tip, this works! Thanks!

    Here is the actual solution to this problem: use the web version of Outlook.

    1. Browse to https://outlook.live.com/calendar
    2. Right-click the element in your series you want to use for "this point onwards"
    3. Click Edit
    4. Click the second of the three choices offered:

    This event

    This and following events

    All events in the series

    Here's a screenshot (I couldn't get the image uploader to work) https://i.imgur.com/3wXBk71.png

    And it works if you have added notes to prior events in the series.

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  3. Anonymous
    2025-03-05T15:07:11+00:00

    Hello - The above solution works. I was able to change the upcoming meetings without affecting previous ones.

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  4. Anonymous
    2025-02-14T06:29:30+00:00

    How to Update a Recurring Meeting in Outlook Without Sending Notifications

    Updating a recurring meeting in Outlook without notifying attendees can be tricky, as Outlook automatically sends updates when certain changes are made. However, here are a few ways to minimize disruptions:

    Option 1: Edit Without Sending Updates (Limited Changes Only)

    1. Open Outlook Calendar and double-click the recurring meeting.
    2. Select The entire series (if changing all occurrences).
    3. Make minor changes (such as adjusting notes or internal details).
    4. Close the window and click Save—avoid pressing Send Update.

    👉 Note: This method only works for internal edits. If you change the date, time, or attendees, Outlook will send an update automatically.

    Option 2: Workaround for Changing Key Details

    1. Open the meeting and make necessary edits.
    2. Click File > Save As and save a copy for reference.
    3. Instead of clicking Send Update, manually notify attendees of changes via email or chat.

    Alternative: Automate Scheduling with a Third-Party Tool

    If you frequently manage recurring meetings and bulk calendar invites, constantly dealing with Outlook notifications can be frustrating. A scheduling tool likeLet's Calendar allows you to send, update, and manage recurring meetings seamlessly—without unnecessary notifications to attendees.

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  5. Anonymous
    2025-02-05T19:12:35+00:00

    This works - essentially the browser version of Outlook allows you to save the data - but the Outlook application does not.

    Pretty much means MIcrosoft doesn't care that their app is worse than the browser version.

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